The Fee Payment Agreement serves as a crucial legal instrument for establishing clear and enforceable payment arrangements between parties under Australian law. This document is essential when parties need to formalize regular payment obligations, whether for services rendered, goods supplied, or ongoing commitments. It is particularly relevant in situations requiring structured payment terms, specific payment methods, or when compliance with Australian financial regulations is paramount. The agreement includes comprehensive details about payment schedules, methods, late payment consequences, and dispute resolution mechanisms, while ensuring alignment with Australian consumer protection laws and financial services regulations. This document is commonly used across various sectors and can be customized to accommodate different payment arrangements while maintaining its enforceability under Australian jurisdiction.
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1. Parties: Identifies and defines the parties to the agreement, including their legal names, ABNs, and addresses
2. Background: Provides context for the agreement and outlines the purpose of the fee payment arrangement
3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation rules
4. Fee Structure: Details the fees payable, including amounts, calculation methods, and any variations
5. Payment Terms: Specifies payment frequency, due dates, and accepted payment methods
6. Invoice Requirements: Outlines invoicing process, requirements, and timing
7. Late Payment and Interest: Addresses consequences of late payment, including interest charges and collection processes
8. Term and Termination: Specifies the duration of the agreement and circumstances for termination
9. Dispute Resolution: Establishes process for resolving payment and other disputes
10. Confidentiality: Protects confidential information exchanged during the payment relationship
11. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law
1. Service Level Requirements: Used when payment is contingent on meeting specific service levels or performance criteria
2. Security and Performance Guarantee: Include when requiring security deposits, bank guarantees, or other payment assurances
3. Third-Party Payments: Required when payments may be made by or to third parties
4. Foreign Currency Provisions: Include when payments involve international transactions or multiple currencies
5. Tax Provisions: Detailed section needed when complex tax arrangements apply beyond standard GST
6. Force Majeure: Include when external events might affect payment obligations
7. Electronic Payment Systems: Required when specifying particular electronic payment platforms or systems
1. Schedule 1 - Fee Schedule: Detailed breakdown of all fees, rates, and charges
2. Schedule 2 - Payment Timeline: Calendar of payment dates and milestone-linked payments if applicable
3. Schedule 3 - Approved Payment Methods: List of accepted payment methods and associated processing requirements
4. Schedule 4 - Key Contacts: Contact details for accounts payable/receivable and authorized representatives
5. Appendix A - Invoice Template: Standard format for invoices including required information
6. Appendix B - Bank Account Details: Secure document containing banking information for payments
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Relevant Teams
Finance
Legal
Accounts Receivable
Accounts Payable
Operations
Commercial
Procurement
Treasury
Risk Management
Compliance
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Finance Manager
Accounts Receivable Manager
Accounts Payable Manager
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Procurement Manager
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