The Field Trip Permission Form Template is a fundamental document used by Australian educational institutions to facilitate off-campus learning activities while ensuring compliance with legal and safety requirements. This template is designed to be used whenever schools plan excursions, field trips, or off-site educational activities that require students to leave school premises. It incorporates all necessary elements required by Australian education authorities, including detailed excursion information, risk assessments, medical data collection, and explicit parent/guardian consent provisions. The document reflects current best practices in duty of care, child safety, and risk management, while being adaptable to various types of educational excursions and student age groups. It serves both as a legal protection mechanism and as a comprehensive communication tool between schools and families.
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1. School Information: Details of the school organizing the field trip, including contact information
2. Student Details: Student's full name, class/grade, and age
3. Excursion Details: Information about the field trip including date, time, location, purpose, and activities involved
4. Transportation Information: Details about mode of transport, departure and return times
5. Supervision Details: Information about staff supervision ratios and responsible teachers
6. Cost Information: Breakdown of any costs involved and payment requirements
7. Required Items: List of items students need to bring (clothing, equipment, food, etc.)
8. Medical Information: Student's medical conditions, medications, and emergency contact details
9. Risk Disclosure: Overview of potential risks and safety measures in place
10. Parent/Guardian Consent: Formal authorization section with signature and date
1. Behavioral Expectations: Used when specific conduct requirements need to be outlined for specialized venues or activities
2. Photography Consent: Used when photos/videos may be taken during the excursion
3. Swimming Ability Declaration: Required when water activities are involved in the field trip
4. Dietary Requirements: Included when meals are provided or for extended trips
5. Alternative Learning Arrangements: Used when outlining arrangements for students not attending the excursion
6. Financial Assistance: Include when school offers support options for families experiencing hardship
1. Detailed Itinerary: Comprehensive schedule of activities and timings
2. Risk Assessment: Detailed analysis of potential risks and mitigation strategies
3. Emergency Procedures: Step-by-step protocols for various emergency scenarios
4. Medical Information Form: Detailed health information collection form
5. Venue Information: Additional details about the venue, facilities, and specific requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Primary Education
Secondary Education
Special Education
Private Education
Public Education
Early Childhood Education
Vocational Education
International Education
Relevant Teams
Administration
Legal
Compliance
Operations
Student Services
Risk Management
Educational Leadership
Student Wellbeing
External Programs
Relevant Roles
School Principal
Deputy Principal
Head of Department
Educational Administrator
Excursion Coordinator
Risk Management Officer
School Legal Advisor
Compliance Officer
Year Level Coordinator
School Administrator
Educational Operations Manager
Student Wellbeing Coordinator
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