The Per Diem Invoice Template is essential for businesses operating in Australia who need to process daily allowance payments to contractors, consultants, or employees working away from their usual place of business. This document is designed to comply with Australian Tax Office requirements and includes all necessary elements of a valid tax invoice under Australian law. It facilitates the claiming and processing of standardized daily allowances for meals, incidentals, and accommodation, while ensuring proper documentation for tax purposes and internal record-keeping. The template is particularly useful for organizations dealing with regular temporary assignments, consulting engagements, or project-based work requiring travel.
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1. Invoice Header: Contains business logo, ABN, contact details, and invoice number
2. Bill To Information: Client/company details including full legal name, ABN, and address
3. Invoice Details: Invoice date, due date, purchase order number (if applicable), and payment terms
4. Per Diem Details: Daily rate, number of days, and total per diem amount
5. Payment Summary: Subtotal, GST (if applicable), and total amount due
6. Payment Instructions: Banking details or other payment methods accepted
7. Legal Statements: Required statements for tax purposes including GST declarations
1. Project Details: Include when per diem relates to specific project work - project name, code, and reference numbers
2. Travel Details: Add when travel information needs to be documented - dates, locations, and purpose of travel
3. Expense Breakdown: Optional detailed breakdown of per diem components (meals, incidentals, etc.) when required by client
4. Terms and Conditions: Include when additional payment terms or conditions need to be specified
5. Special Instructions: Add when there are specific client requirements or unique arrangements for the per diem payment
1. Schedule A - Time Sheet: Detailed daily log of dates covered by per diem charges
2. Schedule B - Rate Sheet: Breakdown of agreed per diem rates by location or activity type
3. Appendix 1 - Supporting Documentation: Any required supporting documents such as travel authorizations or client approvals
4. Appendix 2 - Expense Policy Reference: Reference to relevant sections of client's expense policy affecting per diem calculations
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Construction
Mining
Information Technology
Engineering
Management Consulting
Healthcare
Education
Energy
Transportation
Government Services
Relevant Teams
Finance
Accounts Payable
Human Resources
Procurement
Project Management Office
Legal
Compliance
Operations
Administrative Services
Payroll
Relevant Roles
Contractor
Consultant
Project Manager
Finance Manager
Accounts Payable Officer
Financial Controller
Travel Coordinator
HR Manager
Procurement Officer
Business Analyst
Auditor
Tax Accountant
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