The Rejoining Letter After Maternity Leave For Government Employees is a crucial document used in Australian public sector employment when an employee returns from maternity leave. It serves as an official record of the return-to-work arrangements and ensures compliance with Australian employment legislation, including the Fair Work Act 2009, Public Service Act 1999, and relevant state/territory laws. This document is typically issued following consultation between the returning employee and their department, and may include details about flexible working arrangements, updated employment conditions, and any workplace adjustments required. It forms part of the employee's permanent record and helps ensure a clear understanding of the terms of return for both the government department and the employee. The letter should be issued at least two weeks before the planned return date to allow for proper preparation and any necessary adjustments.
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1. Letter Header: Official government department letterhead, date, reference number, and addressee details
2. Return Date Confirmation: Specific confirmation of the agreed return-to-work date and any preliminary arrangements for the first day
3. Position Details: Confirmation of the role, classification level, and department/unit returning to
4. Working Arrangements: Standard working hours, location, and any agreed flexible working arrangements
5. Salary and Benefits: Confirmation of current salary level, entitlements, and any adjustments since departure
6. Workplace Support: Information about available support measures for returning mothers (e.g., lactation breaks, parenting rooms)
7. Next Steps: Required actions before return, such as building access renewal, IT system access, or required training updates
8. Contact Information: Details of HR representative or supervisor for any queries or concerns
9. Signature Block: Space for signatures of both the authorized department representative and the returning employee
1. Flexible Work Arrangements: Detailed outline of approved flexible working arrangements, if requested and approved
2. Phased Return Plan: Schedule for gradual return to full duties, if a phased return has been agreed upon
3. Special Accommodations: Any specific workplace adjustments or accommodations agreed upon for health or family reasons
4. Training Schedule: Details of any mandatory refresher training or updates required before or upon return
5. Changed Circumstances: Documentation of any changes to the role, team, or workplace that occurred during the leave period
1. Return to Work Checklist: Checklist of actions to be completed before and during the first week of return
2. Flexible Working Agreement: If applicable, formal documentation of approved flexible working arrangements
3. Health and Safety Assessment: If required, workplace assessment considering post-pregnancy needs
4. Updated Emergency Contact Form: Form to update emergency contact information and any child-care related contacts
5. Acknowledgment of Policies: Sign-off on any updated workplace policies or procedures implemented during the leave period
Authors
Relevant legal definitions
Clauses
Relevant Industries
Federal Government
State Government
Local Government
Public Administration
Public Health Services
Public Education
Defense and Security
Social Services
Environmental Services
Public Infrastructure
Public Transportation
Emergency Services
Relevant Teams
Human Resources
Employee Relations
People and Culture
Workplace Relations
Personnel Administration
Diversity and Inclusion
Legal and Compliance
Operations Management
Department Administration
Industrial Relations
Relevant Roles
Human Resources Manager
HR Business Partner
Employee Relations Specialist
Workplace Relations Officer
HR Administrator
Personnel Officer
Diversity and Inclusion Manager
Return to Work Coordinator
HR Director
Department Manager
Line Manager
Supervisor
Public Service Officer
Government Department Head
Agency Director
Employment Services Manager
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