This Software License Policy serves as a critical governance document for organizations operating in Australia that need to manage their software assets effectively and maintain compliance with relevant regulations. The policy addresses the increasing complexity of software licensing arrangements, cloud services, and the need for proper license management in the digital age. It is designed to help organizations avoid compliance risks, optimize software costs, and maintain security while adhering to Australian legal requirements, including consumer protection, privacy, and intellectual property laws. This document should be implemented by any organization that uses commercial software, particularly those subject to audit requirements or operating in regulated industries.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. 1. Introduction: Outlines the purpose and scope of the policy, including its applicability within the organization
2. 2. Definitions: Defines key terms used throughout the policy including 'Software', 'License', 'Users', 'Authorized Usage', etc.
3. 3. Policy Statement: States the organization's overarching position on software licensing and compliance
4. 4. Roles and Responsibilities: Defines who is responsible for software license management, procurement, and compliance monitoring
5. 5. Software Acquisition and Registration: Procedures for requesting, purchasing, and registering software licenses
6. 6. Acceptable Use: Details permitted and prohibited uses of licensed software
7. 7. License Compliance: Requirements for maintaining compliance with license terms and conducting regular audits
8. 8. Security Requirements: Security measures required for software installation, usage, and maintenance
9. 9. Monitoring and Enforcement: Procedures for monitoring compliance and consequences of policy violations
10. 10. Policy Review: Frequency and process for reviewing and updating the policy
1. Cloud Software and SaaS: Additional provisions for cloud-based software and SaaS applications, used when organization allows cloud services
2. BYOD Software Management: Guidelines for managing software on personal devices, included when BYOD is permitted
3. Open Source Software: Specific requirements for open source software usage and compliance, needed when organization uses open source
4. Third-Party Access: Requirements for contractors or external parties using organization's licensed software, included when external access is allowed
5. Software Development: Guidelines for managing licenses in internal software development, included for organizations with development activities
6. International Usage: Additional requirements for multi-jurisdiction software use, needed for international organizations
1. Schedule A: Approved Software List: List of approved software applications and their licensed versions
2. Schedule B: License Management Procedures: Detailed procedures for software license acquisition, tracking, and renewal
3. Schedule C: Audit Checklist: Checklist for conducting internal software license audits
4. Appendix 1: Software Request Form: Standard form for requesting new software licenses
5. Appendix 2: License Compliance Declaration: Template for users to acknowledge policy compliance
6. Appendix 3: Technical Requirements: Minimum technical specifications for software installation and use
Find the exact document you need
No items found.
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)