The Travel Risk Assessment Template has been developed to address the growing need for systematic travel risk management in Australian organizations, in compliance with the Work Health and Safety Act 2011 (Cth) and related regulations. This template should be used prior to any business travel, particularly for international destinations or travel to high-risk areas. It encompasses comprehensive risk evaluation criteria, including health and safety considerations, security assessments, emergency response protocols, and communication procedures. The document is designed to help organizations fulfill their duty of care obligations while providing a structured approach to identifying, assessing, and mitigating travel-related risks. Regular updates to the template are recommended to reflect changes in global travel conditions and regulatory requirements.
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1. Purpose and Scope: Outlines the purpose of the risk assessment and its application scope
2. Traveler Information: Details of the employee(s) traveling, including emergency contacts and relevant medical information
3. Travel Details: Specific information about the trip including dates, locations, accommodation, and transportation arrangements
4. Risk Assessment Matrix: Standard risk assessment framework for evaluating likelihood and severity of potential risks
5. Destination Assessment: Analysis of destination-specific risks including political stability, health risks, and security concerns
6. Health and Safety Considerations: Evaluation of health and safety risks including medical facilities, required vaccinations, and local health hazards
7. Security Assessment: Analysis of security risks and required precautions
8. Emergency Response Procedures: Detailed procedures for various emergency scenarios
9. Communication Protocol: Communication procedures and emergency contact chain
10. Sign-off and Approval: Required authorizations and acknowledgments from relevant parties
1. High-Risk Activities Assessment: Additional assessment required when travel involves high-risk activities such as remote locations or dangerous activities
2. Group Travel Considerations: Special considerations and procedures when multiple employees are traveling together
3. Equipment and Resources Assessment: Assessment of specific equipment needs and resources required for specialized work-related travel
4. Cultural Considerations: Analysis of cultural factors and required adaptations for certain destinations
5. COVID-19 Risk Assessment: Specific assessment of COVID-related risks and requirements, to be included based on current circumstances
6. Vehicle/Transportation Risk Assessment: Detailed assessment of transportation risks when unusual or high-risk transport is involved
1. Schedule A - Risk Assessment Matrix Template: Detailed template for conducting risk assessments with probability and impact scales
2. Schedule B - Emergency Contact Directory: Comprehensive list of emergency contacts including local authorities, embassy contacts, and company representatives
3. Schedule C - Pre-travel Checklist: Checklist of required preparations and documents
4. Schedule D - Incident Report Form: Template for reporting any incidents or emergencies during travel
5. Schedule E - Country/Region Specific Risk Profiles: Detailed risk profiles for commonly visited locations
6. Appendix 1 - Travel Insurance Information: Details of travel insurance coverage and claim procedures
7. Appendix 2 - Medical Emergency Procedures: Detailed procedures for handling medical emergencies
8. Appendix 3 - Security Protocol Guidelines: Specific guidelines for maintaining security during travel
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Mining and Resources
Construction
Manufacturing
Education and Research
Technology
Healthcare
Media and Entertainment
Financial Services
Energy
Telecommunications
International Trade
Non-Profit Organizations
Government Services
Consulting
Relevant Teams
Risk Management
Human Resources
Health and Safety
Security
Compliance
Operations
Global Mobility
Corporate Travel
Executive Support
Legal
Emergency Response
International Operations
Relevant Roles
Risk Manager
Health and Safety Officer
Human Resources Director
Travel Coordinator
Security Manager
Compliance Officer
Operations Manager
Project Manager
Business Development Manager
Sales Director
Research Scientist
Field Engineer
Executive Assistant
CEO
CFO
Regional Manager
Global Mobility Manager
Corporate Travel Manager
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