The Voluntary Termination Letter Template is a crucial document used in Australian workplaces when an employee decides to end their employment relationship voluntarily. This template ensures compliance with the Fair Work Act 2009 and related Australian employment legislation while providing a professional format for communicating resignation. It is designed to protect both employer and employee interests by clearly documenting the resignation date, notice period, and transition arrangements. The template should be used when an employee has made the decision to resign and needs to formally communicate this to their employer. It includes essential elements such as formal identification of parties, clear statement of resignation intent, notice period details, and professional courtesy elements, while allowing for customization based on specific employment terms or industry requirements.
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1. Letter Header: Including employee's name, address, contact details, date, and company details
2. Formal Salutation: Appropriate greeting to the relevant supervisor/HR manager
3. Statement of Resignation: Clear statement of intention to resign and the effective date of resignation
4. Notice Period: Confirmation of the notice period being provided in accordance with employment contract or award
5. Handover Details: Brief outline of intention to ensure smooth transition of duties and responsibilities
6. Expression of Gratitude: Professional acknowledgment of opportunities and experiences with the company
7. Formal Closing: Professional sign-off including full name and current position title
1. Reason for Resignation: Optional brief explanation of resignation reason - recommended when maintaining positive relationships or when reason might affect references
2. Request for Reference: Optional request for a letter of reference or permission to use supervisor as referee
3. Outstanding Entitlements: Optional mention of any outstanding entitlements to be settled (annual leave, long service leave, etc.)
4. Return of Company Property: Optional section listing company properties to be returned if applicable
5. Non-Compete Acknowledgment: Optional reminder of any post-employment obligations if specified in employment contract
6. Forwarding Address: Optional inclusion of forwarding address for final documentation if changing residence
1. Handover Document List: Optional attachment listing key projects, files, and responsibilities to be transferred
2. Company Property Checklist: Optional itemized list of company assets to be returned
3. Final Entitlements Summary: Optional attachment summarizing expected final payments and entitlements
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Customer Service Representative
Technical Support Engineer
Business Analyst
Account Manager
Design Engineer
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