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The Authorization Letter For Report Card is a essential document in Belgian educational institutions when parents or legal guardians cannot personally collect their child's academic reports. This document becomes necessary in situations where work commitments, travel, or other circumstances prevent direct collection of report cards. The letter must comply with Belgian privacy laws, including GDPR, and education regulations specific to the respective linguistic communities (Flemish, French, or German-speaking). It typically includes detailed identification of all parties involved, specific time limitations, and clear scope of authorization. The document serves as both a security measure and a legal record, ensuring that student academic information is only released to properly authorized individuals while maintaining an audit trail of access to educational records.

1. Date and Location: Current date and place where the letter is being written

2. Recipient Information: Name and address of the school or educational institution

3. Student Information: Full name, class/grade, and student ID number of the student whose report card is concerned

4. Parent/Guardian Information: Full name and contact details of the parent/guardian giving authorization

5. Authorization Statement: Clear statement of authorization, specifying who is being authorized to collect/receive the report card

6. Time Period: Validity period of the authorization

7. Signature Block: Space for parent/guardian signature, date, and contact information