Bookkeeping Contracts are essential documents in the Belgian business environment, used to formalize the relationship between certified bookkeepers and their clients. These contracts are specifically designed to comply with Belgian accounting law, including the Law of 17 July 1975 and BIBF/IPCF professional regulations. The document is crucial when engaging professional bookkeeping services, whether for ongoing financial record-keeping, statutory compliance, or specific accounting projects. It incorporates requirements from multiple regulatory frameworks, including Belgian accounting standards, tax legislation, anti-money laundering regulations, and GDPR data protection requirements. The contract serves as a comprehensive framework defining service scope, professional obligations, liability limitations, and commercial terms while ensuring compliance with all relevant Belgian legal and professional requirements.
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1. Parties: Identification of the bookkeeper/firm and the client, including registration numbers and professional certifications
2. Background: Context of the agreement and confirmation of bookkeeper's BIBF/IPCF certification
3. Definitions: Key terms used in the agreement, including technical accounting and regulatory terminology
4. Scope of Services: Detailed description of bookkeeping services to be provided, including statutory requirements
5. Professional Obligations: Bookkeeper's obligations under Belgian law and professional regulations
6. Client Obligations: Client's responsibilities in providing information and maintaining records
7. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations
8. Fees and Payment Terms: Service fees, payment schedule, and terms
9. Term and Termination: Duration of agreement and termination provisions
10. Liability and Insurance: Professional liability limitations and insurance requirements
11. General Provisions: Standard contract clauses including governing law and jurisdiction
1. Anti-Money Laundering Compliance: Specific AML obligations and procedures, required if client falls under high-risk categories
2. Tax Services: Additional section if tax preparation services are included
3. Digital Services: Section covering digital bookkeeping tools and online platforms if applicable
4. Multiple Entity Services: Required when services cover multiple related business entities
5. International Operations: Additional provisions for clients with international operations
6. Staff and Subcontractors: Terms regarding use of additional personnel or subcontractors
1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping services and deliverables
2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and payment terms
3. Schedule C - Service Level Agreement: Timeline for deliverables and response times
4. Schedule D - Required Documentation: List of documents and information client must provide
5. Appendix 1 - Data Processing Agreement: GDPR-compliant data processing terms and procedures
6. Appendix 2 - Professional Certifications: Copies of relevant professional certifications and registrations
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