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Code Of Conduct Acknowledgement Form

Code Of Conduct Acknowledgement Form Template for Belgium

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Code Of Conduct Acknowledgement Form

"I need a Code of Conduct Acknowledgement Form in both French and Dutch for our Belgian technology company's new remote workers, to be implemented by March 2025, with specific clauses about data protection and cybersecurity."

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Document background
The Code of Conduct Acknowledgement Form is a crucial compliance document used when onboarding new employees or updating existing employees on revised company policies. It serves as a legal record under Belgian law that employees have been informed of and agree to follow the organization's ethical standards and behavioral expectations. The document is typically issued upon initial employment, during annual policy reviews, or when significant changes are made to the Code of Conduct. It must comply with Belgian regional language requirements (Dutch, French, or German depending on location), data protection regulations (GDPR), and employment law standards. The form includes employee identification, explicit acknowledgment statements, and signature sections, creating a clear record of the employee's commitment to uphold company standards.
Suggested Sections

1. Employee Information: Section for employee details including name, employee ID, department, and position

2. Code Reference: Reference to the specific version and date of the Code of Conduct being acknowledged

3. Confirmation Statement: Clear statement that the employee has received, read, and understood the Code of Conduct

4. Key Obligations: Brief summary of main obligations and responsibilities under the Code

5. Reporting Violations: Information about how and where to report violations of the Code

6. Acknowledgment and Signature: Formal acknowledgment statement and space for signature, date, and witness if required

Optional Sections

1. Language Declaration: Required for companies operating in multiple Belgian regions, confirming the employee's preferred official language

2. Specific Role Obligations: Additional acknowledgments for employees in sensitive positions or with special responsibilities

3. Training Confirmation: Confirmation of completion of related Code of Conduct training, if applicable

4. Conflict Disclosure: Space for declaring any existing conflicts of interest

5. Data Processing Consent: Additional GDPR-related consent for processing personal data, if not covered elsewhere

Suggested Schedules

1. Summary of Key Code Provisions: Brief overview of the main points from the Code of Conduct

2. Contact Information: List of relevant contacts for Code-related questions or reporting violations

3. Version History: Record of which versions of the Code the employee has previously acknowledged

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















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Relevant Industries

Financial Services

Healthcare

Manufacturing

Technology

Retail

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Relevant Teams

Human Resources

Legal

Compliance

Finance

Operations

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Quality Assurance

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Executive Leadership

Facilities Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Developer

Financial Analyst

Human Resources Officer

Sales Representative

Administrative Assistant

Operations Manager

Research Scientist

Marketing Coordinator

Customer Service Representative

Production Worker

Legal Counsel

Account Executive

Quality Assurance Specialist

Maintenance Technician

Executive Assistant

Industries








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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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