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The Emergency Leave Letter is a critical document used in Belgian employment contexts when an employee needs to request immediate leave due to unexpected, urgent circumstances. It is designed to comply with Belgian employment law, particularly the Employment Contracts Act and relevant Royal Decrees governing emergency leave situations. This document should be used when an employee faces situations such as family emergencies, urgent medical situations, or other compelling reasons that require immediate absence from work. The letter typically includes the nature of the emergency, duration of requested leave, contact information during absence, and any relevant supporting documentation. It serves as an official record of the leave request and helps ensure proper communication between employee and employer while maintaining compliance with Belgian labor regulations. The document is essential for protecting both the employee's right to emergency leave and the employer's need for proper documentation and workforce management.

1. Header Information: Company letterhead, date, sender's and recipient's contact details

2. Subject Line: Clear indication that this is an Emergency Leave Request

3. Salutation: Professional greeting to the appropriate supervisor or HR representative

4. Emergency Situation Description: Brief but specific description of the emergency situation requiring immediate leave

5. Leave Duration: Specific dates/times for which leave is requested, including expected return date if known

6. Contact Information: How to reach the employee during the emergency leave period

7. Legal Basis: Reference to relevant Belgian law provisions or company policies regarding emergency leave

8. Closing: Professional closing, signature, and employee identification details