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Final Notice Letter For Payment Template for Belgium

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Final Notice Letter For Payment

"I need a Final Notice Letter For Payment under Belgian law for five unpaid invoices totaling 鈧75,000 from a manufacturing client, with the oldest invoice dating back to March 2025; we've already sent two payment reminders and need to reference our rights to initiate legal proceedings if payment isn't received within 15 days."

Document background
The Final Notice Letter For Payment is a crucial document in Belgian debt recovery procedures, used when previous attempts to collect payment have been unsuccessful. It serves as the final formal communication before initiating legal proceedings, typically sent after multiple payment reminders. The document must comply with Belgian legal requirements, including the Law of August 2, 2002 on Combating Late Payment in Commercial Transactions and the Belgian Civil Code. It should contain specific elements such as payment details, deadlines, and consequences of non-payment. This document is particularly important as it often serves as evidence in subsequent legal proceedings and must therefore be carefully drafted to ensure all legal requirements are met. The letter should maintain a professional tone while firmly establishing the creditor's right to payment and the debtor's obligations.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor company

2. Date and Reference: Current date and all relevant reference numbers (invoice numbers, contract numbers, customer ID)

3. Recipient Details: Full legal name and address of the debtor

4. Subject Line: Clear indication that this is a Final Notice for Payment

5. Outstanding Amount: Detailed breakdown of the principal amount, any accrued interest, and late payment fees

6. Payment History: Brief summary of previous payment requests and reminders

7. Legal Basis: Reference to relevant contract terms and Belgian law regarding payment obligations

8. Payment Deadline: Clear statement of final deadline for payment (typically 7-15 days)

9. Payment Instructions: Complete banking details and acceptable payment methods

10. Legal Consequences: Clear statement of legal actions that will be taken if payment is not received by the deadline

Optional Sections

1. Interest Calculation: Detailed breakdown of interest calculation method - include when dealing with significant interest amounts or when specifically requested

2. Payment Plan Option: Offer of payment plan terms - include when there is willingness to accept installment payments

3. Previous Communications Log: Detailed list of all previous attempts to collect - include in cases where legal action is highly likely

4. Third Party Authorization: Information about debt collection agency or legal representation - include when the matter has been handed over to external collectors

5. Dispute Resolution: Information about dispute resolution procedures - include when there is history of disputed amounts

Suggested Schedules

1. Schedule A - Invoice Details: Copies or details of all unpaid invoices

2. Schedule B - Interest Calculation: Detailed breakdown of interest calculations and late payment fees

3. Schedule C - Communication History: Timeline of all previous payment requests and reminders

4. Schedule D - Original Contract: Copy of relevant contract sections regarding payment terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Manufacturing

Retail

Construction

Professional Services

Technology

Healthcare

Telecommunications

Real Estate

Transportation and Logistics

Wholesale Distribution

Energy and Utilities

Education

Hospitality

Relevant Teams

Finance

Legal

Credit Control

Accounts Receivable

Treasury

Risk Management

Commercial Operations

Administration

Corporate Secretariat

Debt Recovery

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Controller

Finance Director

Legal Counsel

Collections Specialist

Treasury Manager

Credit Risk Manager

Chief Financial Officer

Accounts Manager

Business Development Manager

Commercial Director

Company Secretary

Debt Recovery Specialist

Financial Administrator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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