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Invoicing Agreement
"I need a Belgian Invoicing Agreement for my software company that will be providing monthly IT services to a local client, with e-invoicing requirements and payment terms of 30 days, starting from January 2025."
1. Parties: Identification of the contracting parties including full legal names, registration numbers, VAT numbers, and registered addresses
2. Background: Context of the agreement and the business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement
4. Invoicing Requirements: Mandatory content of invoices, format requirements, and compliance with Belgian VAT regulations
5. Submission Process: Procedures and timeframes for invoice submission, including any electronic invoicing requirements
6. Payment Terms: Payment deadlines, accepted payment methods, and late payment consequences
7. VAT and Tax Provisions: Handling of VAT, applicable rates, and tax-related obligations
8. Record Keeping: Requirements for maintaining invoice records and compliance with Belgian archiving laws
9. Dispute Resolution: Procedures for handling disputed invoices and resolution mechanisms
10. Term and Termination: Duration of the agreement and conditions for termination
11. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction
1. Electronic Invoicing: Specific provisions for electronic invoicing systems and protocols, required if parties agree to use e-invoicing
2. Currency and Exchange Rates: Provisions for handling multiple currencies and exchange rate calculations, needed for international transactions
3. Credit Notes: Procedures for issuing and handling credit notes, relevant if frequent adjustments are expected
4. Volume Discounts: Terms for volume-based pricing and discounts, applicable for high-volume relationships
5. Subcontractor Invoicing: Provisions for handling subcontractor invoices, needed if subcontracting is permitted
6. Group Company Provisions: Terms for handling invoices from different entities within a corporate group, relevant for group structures
7. Audit Rights: Provisions for auditing invoice records, important for high-value or regulated relationships
1. Schedule 1 - Invoice Template: Standard invoice template meeting Belgian legal requirements
2. Schedule 2 - Technical Requirements: Technical specifications for electronic invoicing systems if applicable
3. Schedule 3 - Price List: Detailed pricing information and rate cards
4. Schedule 4 - Contact Details: List of authorized contacts for invoice submission and queries
5. Schedule 5 - VAT Requirements: Detailed VAT requirements and procedures specific to the parties' situations
6. Appendix A - Service Level Agreement: Performance metrics for invoice processing and payment
7. Appendix B - Compliance Checklist: Checklist ensuring compliance with Belgian invoicing regulations
Authors
Professional Services
Manufacturing
Retail
Technology
Construction
Healthcare
Financial Services
Logistics
Telecommunications
Energy
Consulting
Software and IT
Distribution
Real Estate
Finance
Accounts Payable
Accounts Receivable
Legal
Procurement
Commercial
Treasury
Tax
Compliance
Credit Control
Finance Operations
Finance Director
Accounts Payable Manager
Accounts Receivable Manager
Financial Controller
Chief Financial Officer
Billing Coordinator
Credit Controller
Treasury Manager
Procurement Manager
Commercial Director
Legal Counsel
Compliance Officer
Tax Manager
Finance Operations Manager
Business Development Manager
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