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The Letter of Employment Verification is a crucial document in the Belgian employment landscape, serving as official confirmation of an individual's employment status and related details. This document is frequently requested for various purposes, including visa applications, mortgage or loan applications, rental agreements, and other situations requiring formal proof of employment. Under Belgian law, these letters must strictly comply with the General Data Protection Regulation (GDPR) and local privacy laws, making it essential to obtain employee consent before disclosing personal information. The document must be drafted in the appropriate official language (Dutch, French, or German) depending on the region where the employment is based. The Letter of Employment Verification typically includes basic employment details such as start date, position, and employment status, with additional information provided only when specifically authorized by the employee and relevant to the verification purpose.

1. Letter Date and Reference Number: Current date and any internal reference number for the letter

2. Recipient Information: Full name and address of the person or organization requesting the verification

3. Subject Line: Clear indication that this is an employment verification letter

4. Employee Information: Basic employee details including full name and function/position

5. Employment Status Confirmation: Confirmation of current employment status and start date

6. Company Information: Legal company name, address, and registration details

7. Signatory Block: Name, position, and signature of the authorized company representative