This Non-Disclosure Agreement For Personal Assistant is designed for use in Belgium when engaging personal assistants who will have access to sensitive personal, business, or professional information. The document ensures compliance with Belgian law and EU regulations, particularly the GDPR, while addressing the unique aspects of the personal assistant role. It is suitable for both individual and corporate employers who require comprehensive protection of confidential information, including personal data, business strategies, financial details, and day-to-day operations. The agreement is structured to accommodate both traditional in-person assistance and virtual support scenarios, making it adaptable to modern working arrangements while maintaining robust confidentiality protections.
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1. Parties: Identification of the employer and the Personal Assistant, including full legal names and addresses
2. Background: Context of the agreement, nature of the PA role, and reason for requiring confidentiality
3. Definitions: Detailed definitions of key terms including Confidential Information, Personal Data, Trade Secrets, and Services
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the PA role
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and handling of confidential information
6. Data Protection Compliance: GDPR compliance requirements and data handling obligations
7. Duration of Obligations: Time period for which confidentiality obligations remain in force
8. Return of Confidential Information: Requirements for returning or destroying confidential information upon termination
9. Security Measures: Required security measures for protecting confidential information
10. Breach Notification: Procedures for reporting any breaches of confidentiality
11. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes
1. Intellectual Property Rights: Additional provisions regarding IP rights when PA role involves creative or technical work
2. Third Party Disclosure: Procedures for authorized disclosure to third parties when required for PA duties
3. Social Media Usage: Guidelines for social media use when PA has access to employer's social media accounts
4. International Transfer of Data: Additional provisions if PA duties involve transfer of data outside the EU
5. Non-Competition: Restrictions on working for competitors, if applicable to the specific role
6. Remote Working Provisions: Additional security and confidentiality measures for remote work scenarios
7. Use of Personal Devices: Rules regarding use of personal devices for work purposes and data protection
1. Schedule 1: Specific Confidential Information: Detailed list of types of confidential information specific to the employer
2. Schedule 2: Authorized Third Parties: List of pre-approved third parties with whom confidential information may be shared
3. Schedule 3: Security Protocols: Detailed security measures and protocols to be followed
4. Schedule 4: Data Processing Activities: Specific types of personal data to be processed and purposes of processing
5. Appendix A: Acknowledgment Form: Form for PA to acknowledge receipt and understanding of NDA
6. Appendix B: Incident Report Template: Template for reporting confidentiality or data breach incidents
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