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Service Fee Agreement Template for Belgium

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Key Requirements PROMPT example:

Service Fee Agreement

"I need a Service Fee Agreement under Belgian law for my IT consulting company to provide cloud migration services to a major bank, starting March 2025, with specific clauses addressing data security and GDPR compliance."

Document background
The Service Fee Agreement is a crucial document used to formalize professional service arrangements under Belgian law. It is particularly relevant when establishing fee-based service relationships between businesses or professionals and their clients. The agreement encompasses essential elements required by Belgian legislation, including detailed service descriptions, fee structures, payment terms (compliant with the Law of 2 August 2002 on Combating Late Payment in Commercial Transactions), VAT considerations, and service delivery standards. This document is commonly used across various sectors where professional services are provided on a fee basis and requires careful attention to both Belgian civil code requirements and sector-specific regulations. The agreement should be adapted based on the specific service context while maintaining compliance with Belgian commercial law requirements.
Suggested Sections

1. Parties: Identification of the service provider and client, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of services to be provided

5. Service Fees and Payment Terms: Fee structure, payment schedule, invoicing requirements, and VAT provisions

6. Service Standards: Quality standards and performance metrics for service delivery

7. Duration and Termination: Term of the agreement and conditions for termination

8. Obligations of the Service Provider: Key responsibilities and commitments of the service provider

9. Obligations of the Client: Key responsibilities and commitments of the client

10. Intellectual Property Rights: Ownership and usage rights of any IP created or used in service delivery

11. Confidentiality: Protection of confidential information exchanged during service provision

12. Liability and Indemnification: Limitation of liability and indemnification obligations

13. Force Majeure: Provisions for unforeseen circumstances preventing service delivery

14. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction for disputes

15. General Provisions: Standard boilerplate clauses including notices, amendments, and severability

Optional Sections

1. Data Protection: Required when personal data processing is involved in service delivery, addressing GDPR compliance

2. Non-Competition: Used when there's a need to restrict the service provider from competing activities

3. Service Level Agreement (SLA): Include when specific performance metrics and penalties need to be defined

4. Insurance: Required when specific insurance coverage needs to be maintained

5. Subcontracting: Include when the service provider may need to engage subcontractors

6. Change Control: Used for complex services where scope changes need a formal process

7. Audit Rights: Include when client requires rights to audit service provider's performance or compliance

8. Training and Support: Required when service includes ongoing training or support obligations

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed technical or operational specifications of the services

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment structure

3. Schedule 3 - Service Levels: Specific performance metrics, KPIs, and measurement criteria

4. Schedule 4 - Contact Details: Key contacts and escalation matrix for both parties

5. Schedule 5 - Required Documentation: List of documents to be maintained or delivered as part of the service

6. Appendix A - Form of Invoice: Template invoice format meeting Belgian legal requirements

7. Appendix B - Change Request Form: Standard form for requesting and approving changes to services

8. Appendix C - Report Templates: Templates for required service performance or delivery reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













































Clauses










































Relevant Industries

Professional Services

IT and Technology

Management Consulting

Financial Services

Business Advisory

Marketing and Communications

Engineering Services

Healthcare Services

Educational Services

Legal Services

Real Estate Services

Environmental Services

Human Resources Services

Relevant Teams

Legal

Finance

Operations

Commercial

Procurement

Business Development

Account Management

Project Management

Compliance

Risk Management

Service Delivery

Contract Administration

Relevant Roles

Legal Counsel

Contract Manager

Business Development Manager

Financial Controller

Operations Director

Commercial Director

Procurement Manager

Account Manager

Project Manager

Chief Financial Officer

Chief Operating Officer

Service Delivery Manager

Compliance Officer

Risk Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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