Acknowledgement Receipt Donation

Acknowledgement Receipt Donation Template for Canada

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Key Requirements PROMPT example:

I need to generate an Acknowledgement Receipt Donation for a corporate donor who made a cash donation of $50,000 to our educational program in March 2025, ensuring CRA compliance and including specific designation of funds for our STEM scholarship initiative.

Document background

The Acknowledgement Receipt Donation is a fundamental document in Canadian charitable giving, required whenever a registered charity receives a donation eligible for tax benefits. This document type must strictly adhere to Canada Revenue Agency (CRA) guidelines and requirements, serving both as proof of donation for the donor's tax purposes and as part of the charity's official records. It's particularly important as it enables donors to claim tax credits while helping charitable organizations maintain compliance with federal regulations. The receipt must include specific elements mandated by the CRA, such as a unique receipt number, charity registration number, and donation details. Organizations must issue these receipts promptly after receiving donations and maintain copies for their records as required by Canadian law.

Suggested Sections

1. Receipt Number: Unique sequential identifier for the donation receipt as required by CRA

2. Charity Information: Legal name of charity, registered address, charity registration number, and charity website (if applicable)

3. Donor Information: Full legal name and complete address of the donor

4. Donation Details: Date of donation, amount received (in both words and figures), or description of property if non-cash gift

5. Tax Receipt Declaration: Statement confirming this is an official receipt for income tax purposes

6. Authorized Signature: Signature of authorized person on behalf of charity

7. Place and Date of Issuance: Location and date when the receipt was issued

Optional Sections

1. Fair Market Value Statement: Required only for non-cash gifts (gifts in kind), stating the fair market value and how it was determined

2. Advantage Description: Required if the donor received any advantage/benefit for the donation, describing the advantage and its value

3. Third-Party Appraiser Details: Required when the value of a non-cash gift needs professional appraisal (typically for items over $1,000)

4. Donor Recognition: Optional thank you message or recognition of donor's contribution

5. Gift Designation: Optional section specifying if the gift was designated for a particular purpose or program

Suggested Schedules

1. Property Appraisal: Attached for non-cash gifts requiring professional valuation

2. Gift Agreement Reference: If the donation is part of a larger gift agreement, reference details can be attached

3. Photos of Donated Items: For non-cash donations, photos documenting the donated items may be attached

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Non-Profit

Healthcare

Education

Religious Organizations

Arts and Culture

Environmental Conservation

Social Services

Humanitarian Aid

Research and Development

Community Development

Sports and Recreation

Relevant Teams

Finance

Legal

Donor Relations

Development

Administration

Compliance

Tax

Fundraising

Database Management

Records Management

Relevant Roles

Executive Director

Financial Controller

Charitable Giving Manager

Donor Relations Coordinator

Accounting Manager

Tax Compliance Officer

Fundraising Manager

Development Director

Finance Administrator

Charitable Programs Director

Legal Compliance Officer

Database Administrator

Donation Processing Specialist

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