The Alcohol At Work Functions Policy serves as a crucial governance document for organizations operating in Canada, addressing the complex balance between social engagement and workplace safety. This policy becomes necessary as organizations host various work-related social functions where alcohol may be served, including holiday parties, client events, team celebrations, and corporate milestones. The document incorporates requirements from multiple Canadian jurisdictions, including federal labor laws, provincial liquor licensing regulations, and occupational health and safety requirements. It provides comprehensive guidance on event planning, risk management, and responsible alcohol service while protecting both employer and employee interests. The policy is designed to be particularly relevant in the post-COVID environment where organizations are returning to in-person events and need clear guidelines for safe and responsible social gatherings.
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1. Purpose and Scope: Outlines the objectives of the policy and defines which events and personnel it applies to
2. Definitions: Defines key terms such as 'work functions', 'responsible consumption', 'designated driver', 'company-sponsored events', etc.
3. General Principles: States the company's overall approach to alcohol at work functions and basic expectations
4. Responsibilities: Details the responsibilities of management, event organizers, and employees regarding alcohol at work functions
5. Event Planning Requirements: Outlines procedures for obtaining approval for serving alcohol and required safety measures
6. Conduct Expectations: Specifies acceptable behavior and consumption limits at work functions
7. Safety Measures: Details mandatory safety procedures including transportation options and designated driver programs
8. Incident Response: Procedures for handling alcohol-related incidents or policy violations
9. Consequences of Policy Violation: Clear outline of disciplinary actions for policy breaches
10. Support Resources: Information about available support for alcohol-related issues
1. Industry-Specific Requirements: Additional requirements for specific industries (e.g., heavy machinery operators, medical professionals)
2. Client Event Procedures: Special considerations and procedures for events involving clients or external stakeholders
3. Remote Work Function Guidelines: Specific guidelines for virtual events or celebrations where alcohol might be involved
4. International Travel Considerations: Guidelines for alcohol consumption during business travel to different jurisdictions
5. Religious and Cultural Considerations: Specific accommodations and alternatives for employees with religious or cultural restrictions
6. Expense Policy Integration: Specific rules about alcohol expense claims and permitted spending limits
1. Schedule A: Event Planning Checklist: Detailed checklist for organizing work functions where alcohol will be served
2. Schedule B: Incident Report Form: Standard form for reporting alcohol-related incidents at work functions
3. Schedule C: Safe Transportation Options: List of approved transportation services and procedures for their use
4. Schedule D: Designated Driver Program Guidelines: Detailed procedures for implementing a designated driver program
5. Appendix 1: Local Emergency Contacts: List of relevant emergency contacts and support services
6. Appendix 2: Responsible Service Guidelines: Detailed guidelines for responsible alcohol service, including serving sizes and monitoring procedures
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