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Alcohol At Work Functions Policy Template for England and Wales

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Key Requirements PROMPT example:

Alcohol At Work Functions Policy

"Need an Alcohol At Work Functions Policy for our tech company of 250 employees, with specific focus on client entertainment events and quarterly team socials, ensuring compliance with England and Wales regulations while maintaining our casual company culture."

Document background
The Alcohol At Work Functions Policy is essential for organizations operating in England and Wales that host or participate in work-related events where alcohol may be present. This document has become increasingly important due to growing emphasis on workplace safety, duty of care obligations, and the need to balance social activities with professional responsibilities. The policy helps organizations comply with various legislative requirements while protecting both employer and employee interests. It typically addresses risk management, designated responsibilities, safety measures, and accommodation of diverse needs, providing a framework for safe and inclusive work-related social functions.
Suggested Sections

1. Purpose and Scope: Defines the policy's objectives and who it applies to within the organization

2. Definitions: Defines key terms used throughout the policy including 'work functions', 'alcohol consumption', 'responsible drinking'

3. General Principles: Core rules regarding alcohol at work functions and the organization's stance on alcohol consumption

4. Responsibilities: Outlines specific duties of employees, managers, HR, and event organizers regarding alcohol at work functions

5. Safety Measures: Required safety protocols, risk management procedures, and preventive measures for work functions

6. Disciplinary Procedures: Consequences of policy violations and steps for addressing alcohol-related incidents

Optional Sections

1. Religious and Medical Accommodations: Specific provisions for employees who don't drink alcohol due to religious beliefs or medical conditions

2. Transportation Arrangements: Guidelines for safe transportation options and company-provided transport services

3. External Venue Guidelines: Specific rules and procedures for events held at external locations

Suggested Schedules

1. Schedule 1 - Risk Assessment Template: Standard form for assessing risks associated with work functions where alcohol is served

2. Schedule 2 - Incident Report Form: Template for reporting and documenting alcohol-related incidents at work functions

3. Schedule 3 - Emergency Contact List: List of emergency contacts, responsible persons, and relevant authorities

4. Schedule 4 - Approved Transportation Providers: List of pre-approved taxi services and transportation options for work functions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries
Relevant Teams
Relevant Roles
Industries

Health and Safety at Work etc. Act 1974: Primary legislation establishing employer's duty to ensure employees' health, safety, and welfare, including managing risks associated with alcohol consumption at work events

Management of Health and Safety at Work Regulations 1999: Requires employers to conduct risk assessments and implement preventive measures for workplace safety, including work-related social events

Corporate Manslaughter and Corporate Homicide Act 2007: Establishes company liability in cases where alcohol-related incidents lead to death, emphasizing organizational duty of care

Licensing Act 2003: Governs requirements for serving alcohol at work events, including necessity for Temporary Event Notices (TENs) where applicable

Equality Act 2010: Mandates consideration for employees who don't drink alcohol due to religious beliefs and accommodation of those with alcohol-related disabilities or medical conditions

Data Protection Act 2018 and UK GDPR: Regulates handling of personal information related to alcohol-related incidents and ensures medical information confidentiality

Road Traffic Act 1988: Addresses implications for employees driving after work events and employer's duty of care regarding drink driving

Employment Rights Act 1996: Covers disciplinary procedures related to alcohol misuse and unfair dismissal considerations in alcohol-related workplace incidents

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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