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An Authorization Letter For Transcript Of Records is a crucial document in the Canadian educational system that enables students or former students to authorize the release of their academic records to third parties. This document becomes necessary when applying for further education, employment, professional certification, or immigration purposes. It must comply with federal privacy laws such as PIPEDA and provincial educational regulations, which govern the handling of personal and academic information. The letter typically includes comprehensive student identification, explicit authorization language, and specific instructions for record release. Educational institutions in Canada require this formal authorization to protect student privacy and maintain compliance with legal requirements before releasing any academic records to third parties.

1. Date and Location: Current date and place of writing the authorization letter

2. Recipient Information: Name and address of the educational institution or office that holds the records

3. Student Information: Full legal name, student ID number, dates of attendance, and other identifying information of the student

4. Purpose Statement: Clear statement of the purpose for requesting the transcript

5. Authorization Statement: Explicit authorization for the release of academic records

6. Record Details: Specific details of the records being requested (e.g., specific years, programs, or degrees)

7. Recipient of Records: Name and contact information of the person or institution authorized to receive the transcripts

8. Authentication: Signature of the student/authorizer and date of signing