The Commercial Notice To Vacate is a crucial document in Canadian commercial property management, used to formally initiate the termination of a commercial lease agreement. This notice can be issued either by the landlord to the tenant requiring them to vacate the premises, or by the tenant to the landlord declaring their intention to vacate. The document must comply with provincial commercial tenancy laws, which vary across Canadian provinces and territories. It typically includes specific dates, property details, reference to the original lease agreement, and requirements for property surrender. The notice period required varies based on provincial legislation and lease terms, typically ranging from 30 days to 12 months. This document serves as legal evidence of the intention to terminate the lease and sets forth the timeline and conditions for vacating the premises.
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1. Sender's Details: Full legal name and address of the landlord/property manager issuing the notice
2. Date: Current date of the notice issuance
3. Recipient's Details: Full legal name and address of the tenant and their business
4. Property Information: Complete address and description of the commercial property being vacated
5. Lease Reference: Details of the original lease agreement including date and parties
6. Notice Statement: Clear statement of intent to terminate the lease and require vacation of the premises
7. Vacation Date: Specific date by which the property must be vacated, ensuring compliance with notice period requirements
8. Legal Authority: Reference to relevant lease provisions and/or legislative authority for the notice
9. Signature Block: Space for authorized signature, name, and title of the sender
1. Property Condition Requirements: Specific requirements for the condition in which the property must be returned, used when there are special restoration obligations
2. Outstanding Obligations: List of any outstanding rent, utilities, or other payments, included when there are unpaid amounts
3. Key Return Instructions: Specific instructions for returning keys and access devices, used when there are special security requirements
4. Final Inspection Details: Information about final inspection arrangements, included when required by lease terms
5. Security Deposit Information: Details about the handling of security deposit, included when applicable
1. Schedule A - Property Details: Detailed description of the commercial property including any specific areas or units
2. Schedule B - Photographic Evidence: Current photographs of the property condition, if relevant for documentation
3. Schedule C - Lease Extract: Relevant excerpts from the lease agreement regarding termination rights and requirements
4. Appendix 1 - Move-Out Checklist: Detailed list of tenant responsibilities and requirements for vacating the property
5. Appendix 2 - Utility Transfer Forms: Forms required for transferring or terminating utility services
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