The Dual Employment Termination Letter is a specialized document used in situations where an individual holds concurrent positions with two employers and both employments are being terminated. This document is particularly relevant in the Canadian business environment where shared or dual employment arrangements exist, such as in joint ventures, academic-industry partnerships, or corporate group structures. The letter must comply with Canadian federal and provincial employment legislation, including minimum notice requirements, severance calculations, and final pay obligations for both positions. It typically includes comprehensive details about termination dates, notice periods, final compensation, benefit terminations, and continuing obligations for both employment relationships. This document is essential for ensuring clear communication and legal compliance when ending complex employment arrangements, while protecting the interests of all parties involved.
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1. Letter Date and Address Block: Formal letter heading including date and employee's address
2. Subject Line: Clear indication that this is regarding termination of dual employment positions
3. Opening Statement: Formal notification of termination for both positions, identifying each role and employer clearly
4. Effective Date: Specification of the termination date(s) for both positions
5. Notice Period: Details of notice period or pay in lieu of notice for each position
6. Final Pay and Benefits: Outline of final salary, vacation pay, and benefits for each position
7. Company Property: Instructions for returning company property related to both positions
8. Continuing Obligations: Reference to ongoing obligations such as confidentiality and non-competition
9. Contact Information: Details for HR contacts for both organizations
10. Signature Block: Signature lines for authorized representatives of both employers
1. Severance Package: Details of any additional severance beyond statutory requirements, used when offering enhanced termination packages
2. Release Agreement Reference: Reference to a separate release agreement, included when a formal release is required
3. Outplacement Services: Information about career transition support, if offered
4. Medical Benefits Extension: Details of extended health benefits if applicable
5. Stock Options/RSUs: Information about equity compensation treatment, if applicable
6. Reference Letter Offer: Mention of providing reference letters, if agreed
7. Legal Counsel Review Period: Information about time provided to seek legal counsel, particularly for complex terminations
1. Schedule A - Payment Calculation: Detailed breakdown of final payments, including notice pay, severance, and benefits for each position
2. Schedule B - Benefits Summary: Comprehensive list of benefits and their termination or continuation dates for each position
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned for each position
4. Appendix 1 - Relevant Employment Agreements: Copies or references to original employment agreements affected by the termination
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Professional Services
Healthcare
Education
Media and Entertainment
Consulting
Manufacturing
Retail
Non-Profit
Government
Research and Development
Relevant Teams
Human Resources
Legal
Employee Relations
Compliance
People Operations
Corporate Affairs
Personnel Administration
Executive Leadership
Labor Relations
Risk Management
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
Chief Human Resources Officer
Personnel Manager
Employee Relations Manager
HR Compliance Officer
Talent Management Director
Research Professor
Clinical Professor
Joint Venture Manager
Shared Services Director
Group Company Executive
Corporate Secretary
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