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The Early Termination Of Probation Letter is a crucial document used in Canadian employment contexts when an employer determines that a probationary employee is not suitable for permanent employment before the completion of their probationary period. This document must be carefully drafted to ensure compliance with Canadian federal and provincial employment standards, human rights legislation, and common law principles. It serves multiple purposes: formally communicating the termination decision, documenting the reasons for early termination, outlining final pay and benefits information, and specifying any post-employment obligations. The letter should be clear, professional, and contain all legally required information while managing potential legal risks. It's particularly important in Canadian jurisdictions where probationary periods have specific legal implications and requirements.

1. Letter Header: Company letterhead, date, recipient's name and address

2. Subject Line: Clear indication that this relates to early termination of probation

3. Employee Information: Employee name, position, department, and start date

4. Termination Statement: Clear statement of the decision to terminate the probationary period early

5. Effective Date: Specific date when the termination takes effect

6. Reason Summary: Brief, factual explanation for the early termination of probation

7. Final Pay Details: Information about final salary, outstanding vacation pay, and other entitlements

8. Company Property: List of company property to be returned and process for return

9. Closing: Professional closing statement, signature block for authorized company representative