Employee Coaching Form - Canada

Employee Coaching Form for Canada

Employee Coaching Form Template for Canada

A standardized document used in Canadian workplaces to formally document employee coaching sessions, performance discussions, and development plans. This form facilitates structured conversations between supervisors and employees, capturing specific performance observations, agreed-upon improvement goals, and action plans. Compliant with Canadian federal and provincial employment laws, it serves as an official record of performance management efforts while promoting constructive dialogue and employee development. The document includes provisions for both parties' input, signatures, and follow-up arrangements, ensuring transparency and accountability in the coaching process.

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What is a Employee Coaching Form?

The Employee Coaching Form is designed for use in Canadian workplace environments where formal documentation of performance management and employee development discussions is required. This document serves as both a guidance tool and official record of coaching interactions, ensuring compliance with Canadian federal and provincial employment standards. It is typically implemented during regular performance reviews, specific incident discussions, or when addressing performance improvement needs. The form includes structured sections for documenting observations, setting goals, and planning follow-up actions, while maintaining appropriate records for HR purposes and potential legal requirements. Organizations use this form to demonstrate fair treatment, document performance management efforts, and support employee development initiatives, while ensuring all discussions and agreements are properly recorded and acknowledged by all parties involved.

What sections should be included in a Employee Coaching Form?

1. Employee Information: Basic details including employee name, ID, position, department, and supervisor name

2. Coaching Session Details: Date, time, location, and type of coaching session (scheduled review, incident-based, etc.)

3. Performance Areas: Specific areas of performance being addressed, including both strengths and areas for improvement

4. Specific Incidents/Examples: Detailed description of specific situations or behaviors that prompted the coaching session

5. Action Plan: Clearly defined steps and expectations for improvement, including measurable goals and timelines

6. Resources and Support: List of tools, training, or assistance that will be provided to help the employee succeed

7. Follow-up Plan: Schedule for progress reviews and checkpoints

8. Signatures and Acknowledgment: Space for both employee and supervisor signatures, date, and any comments

What sections are optional to include in a Employee Coaching Form?

1. Previous Coaching History: Summary of past coaching sessions and outcomes, used when this is a follow-up to previous coaching

2. Performance Metrics: Specific KPIs or performance standards, included when quantitative measures are relevant

3. Consequences Section: Details of potential consequences if improvement goals are not met, included for serious performance issues

4. Union Representative Details: Space for union representative information and signature, required for unionized employees

5. Employee Self-Assessment: Section for employee to provide their perspective on performance issues, useful for encouraging dialogue

6. Workplace Accommodation Notes: Details of any accommodations discussed or required, included when relevant to performance issues

What schedules should be included in a Employee Coaching Form?

1. Performance Improvement Plan Template: Detailed template for documenting specific improvement goals and timelines

2. Skills Assessment Matrix: Framework for evaluating specific job-related skills and competencies

3. Resource Guide: List of available training resources, support services, and development opportunities

4. Progress Tracking Form: Template for monitoring progress against established goals between coaching sessions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Form For New Employees

Standard Canadian employee onboarding forms package for collecting essential information and ensuring regulatory compliance in all provinces and territories.

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What is a Employee Coaching Form?

What sections should be included in a Employee Coaching Form?

What sections are optional to include in a Employee Coaching Form?

What schedules should be included in a Employee Coaching Form?

Authors

Alex Denne

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