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The Employee Dismissal Letter is a crucial document in Canadian employment law, used when an employer needs to formally terminate an employment relationship. This document serves multiple purposes: it provides written confirmation of the termination decision, outlines the terms of the separation, and ensures compliance with legal requirements under both federal and provincial jurisdictions. The letter must be carefully drafted to include essential information such as the termination date, notice period or payment in lieu, final pay calculations, benefit details, and requirements for returning company property. It should align with the Canada Labour Code for federally regulated employees or the applicable provincial Employment Standards Act. The document may be used in both with-cause and without-cause terminations, though the content and structure will vary accordingly. Proper documentation through an Employee Dismissal Letter is essential for risk management and maintaining clear records of the termination process.

1. Letter Header: Company letterhead, date, and employee's full contact information

2. Termination Statement: Clear statement of employment termination and effective date

3. Notice Period: Details of the notice period or payment in lieu of notice

4. Final Pay and Benefits: Information about final salary, vacation pay, and continuation of benefits

5. Company Property: Instructions for returning company property (devices, keys, documents, etc.)

6. Reference Letter Policy: Statement about the company's policy regarding employment references

7. Closing: Professional closing with contact information for HR representative