Employment Intake Form - Canada

Employment Intake Form for Canada

Employment Intake Form Template for Canada

A comprehensive Canadian Employment Intake Form designed to collect essential employee information in compliance with federal and provincial employment laws. This document serves as the primary record-keeping tool for new hires, gathering personal information, employment eligibility verification, tax details, banking information, and other relevant employment-related data. It ensures compliance with Canadian employment standards, privacy laws, and workplace safety regulations while establishing the foundation for proper payroll administration and benefits enrollment.

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What is a Employment Intake Form?

The Employment Intake Form is a fundamental document used at the commencement of any employment relationship in Canada. It serves as the primary mechanism for collecting and documenting essential information required by various Canadian federal and provincial laws, including the Employment Standards Act, Canada Labour Code, and Personal Information Protection and Electronic Documents Act (PIPEDA). This form must be completed by all new employees before or during their first day of employment, collecting crucial information such as personal details, tax information, employment eligibility verification, and banking details for payroll purposes. The Employment Intake Form also includes necessary authorizations and consents for the collection and use of personal information, ensuring compliance with privacy legislation while facilitating proper onboarding and administration of the employment relationship.

What sections should be included in a Employment Intake Form?

1. Personal Information: Collection of basic personal details including full legal name, contact information, address, and emergency contacts

2. Employment Eligibility: Verification of right to work in Canada, including citizenship status, work permits if applicable

3. Tax Information: Social Insurance Number (SIN) and tax-related declarations for payroll purposes

4. Banking Information: Direct deposit details for salary payments

5. Position Details: Job title, department, reporting relationship, start date, and work location

6. Compensation Information: Salary/wage rate, payment frequency, and any guaranteed bonuses or commissions

7. Benefits Selection: Employee benefits enrollment information and selections

8. Employment History: Previous employment information and references

9. Education and Qualifications: Academic qualifications, professional certifications, and relevant training

10. Health and Safety: Medical information relevant to workplace safety and emergency response

11. Privacy Consent: Authorization for collection, use, and disclosure of personal information

12. Declaration: Employee confirmation of accuracy of provided information and understanding of terms

What sections are optional to include in a Employment Intake Form?

1. Accommodation Requirements: Section for declaring any needed workplace accommodations for disabilities or medical conditions

2. Professional Licenses: Details of professional licenses or registrations required for regulated professions

3. Security Clearance: Information required for positions requiring security clearance or background checks

4. Vehicle Information: Details required for positions involving company vehicles or driving responsibilities

5. Remote Work Setup: Information regarding home office setup and equipment for remote workers

6. Union Membership: Union-related information for positions covered by collective agreements

7. Travel Requirements: Passport and travel-related information for positions requiring international travel

8. Tools and Equipment: Information about employee-provided tools or equipment for relevant trades or positions

What schedules should be included in a Employment Intake Form?

1. Schedule A - Payroll Deduction Authorization: Detailed authorization for various payroll deductions including benefits premiums, pension contributions

2. Schedule B - Emergency Contact Details: Comprehensive emergency contact information including medical contacts and preferred hospitals

3. Schedule C - Confidentiality Agreement: Detailed confidentiality terms and obligations

4. Schedule D - Code of Conduct Acknowledgment: Employee acknowledgment of company policies and code of conduct

5. Appendix 1 - Benefits Summary: Detailed overview of available benefit plans and coverage options

6. Appendix 2 - Required Documentation Checklist: List of required documents to be submitted with the intake form

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Generate a Bespoke Document

Download a Standard Template

What is a Employment Intake Form?

What sections should be included in a Employment Intake Form?

What sections are optional to include in a Employment Intake Form?

What schedules should be included in a Employment Intake Form?

Authors

Alex Denne

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