The End Of Fixed Term Contract Letter is a crucial document used in Canadian employment contexts when a predetermined employment period is coming to its natural conclusion. This document is typically used when an employment contract with a specific end date is approaching termination, and the employer wishes to formally confirm the arrangement's conclusion. It serves multiple purposes: confirming the end date, outlining final payment details, addressing benefit termination, requesting return of company property, and ensuring compliance with Canadian federal and provincial employment standards. The letter should be issued with sufficient notice before the contract's end date to meet legal requirements and allow for proper transition planning. It's particularly important in sectors where project-based or seasonal work is common, or where temporary positions are frequently used.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is regarding the end of fixed-term contract
3. Contract Identification: Reference to the specific fixed-term contract, including start date and agreed end date
4. Confirmation of End Date: Clear statement confirming the contract's end date and that it will not be renewed
5. Final Payment Details: Information about final salary, vacation pay, and any other outstanding payments
6. Return of Company Property: List of company property to be returned before the last day
7. Final Day Arrangements: Details about the employee's last working day and any handover requirements
8. Reference Offer: Statement about providing employment references if requested
9. Acknowledgment: Space for both parties to sign acknowledging the content of the letter
10. Contact Information: Details of who to contact for any queries regarding final arrangements
1. Continuation of Benefits: Include when there are specific arrangements for benefits extending beyond the end date
2. Project Completion Status: Include when specific projects need to be addressed or handed over
3. Exit Interview: Include when the company wishes to conduct an exit interview
4. Non-Compete Reminder: Include when the original contract contained non-compete or confidentiality clauses that continue after termination
5. Certificate of Service: Include when required by local employment law or company policy
6. Reemployment Possibilities: Include when there's potential for future employment or when explicitly ruling it out
1. Final Payment Calculation: Detailed breakdown of final salary, vacation pay, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Summary of any benefits and their termination dates
4. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects
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