This document template is specifically designed for Janitorial Contracts within the Canadian legal framework, addressing the needs of both service providers and facility managers. It is particularly relevant when establishing new cleaning service relationships or updating existing arrangements to ensure compliance with current regulations. The contract incorporates essential elements required by Canadian federal and provincial legislation, including workplace safety standards, labor laws, and environmental regulations. It provides comprehensive coverage of service specifications, performance metrics, liability provisions, and risk allocation, while maintaining flexibility to accommodate various facility types and service requirements. The template includes provisions for both standard cleaning services and specialized requirements, making it adaptable for different industries while ensuring regulatory compliance.
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1. Parties: Identification of the service provider and the client
2. Background: Context of the agreement and basic premises
3. Definitions: Key terms used throughout the agreement
4. Term and Renewal: Duration of the contract and renewal provisions
5. Scope of Services: Detailed description of janitorial services to be provided
6. Service Standards: Quality standards and performance metrics
7. Health and Safety Requirements: Safety protocols, WHMIS compliance, and PPE requirements
8. Equipment and Supplies: Responsibilities for providing cleaning equipment and materials
9. Personnel Requirements: Staff qualifications, training, and security clearance requirements
10. Access and Security: Building access protocols and security measures
11. Scheduling and Hours of Operation: Timing of services and work schedules
12. Fees and Payment Terms: Pricing, invoicing, and payment procedures
13. Insurance and Liability: Required insurance coverage and liability provisions
14. Termination: Conditions and procedures for contract termination
15. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law
1. Environmental Standards: Green cleaning requirements and environmental certifications - include when client has specific environmental policies
2. Emergency Services: Provisions for emergency or special cleaning services - include for facilities requiring 24/7 coverage
3. Subcontracting: Terms governing use of subcontractors - include when subcontracting may be needed
4. Security Clearance: Enhanced security clearance requirements - include for sensitive facilities like government buildings
5. Pandemic Protocols: Special cleaning procedures during health emergencies - include based on client requirements
6. Union Compliance: Requirements for working with unionized staff - include when applicable to the workplace
1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and standards for each area
2. Schedule B - Facility Floor Plans: Building layouts showing areas to be serviced
3. Schedule C - Price Schedule: Detailed breakdown of costs for different services
4. Schedule D - Approved Cleaning Products: List of approved cleaning supplies and chemicals
5. Schedule E - Performance Metrics: Specific KPIs and quality measurement criteria
6. Schedule F - Staff Training Requirements: Required certifications and training programs
7. Appendix 1 - Health and Safety Procedures: Detailed safety protocols and emergency procedures
8. Appendix 2 - Incident Report Forms: Templates for reporting accidents or incidents
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