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The Lease Non Renewal Letter is a crucial document in Canadian property management and real estate operations, used when a landlord or property owner decides not to extend or renew an existing lease agreement. This formal communication must adhere to specific provincial and territorial regulations regarding notice periods and content requirements. The document is typically issued between 60 and 90 days before the lease expiration date, depending on the jurisdiction and lease type. It serves multiple purposes: officially documenting the intention to end the lease, providing clear move-out instructions, addressing security deposit matters, and establishing a timeline for property vacancy. The letter must be carefully drafted to ensure compliance with local tenancy laws while maintaining professional communication standards.

1. Letter Header: Includes date, sender's details (landlord/property management company), and recipient's details (tenant name and current rental property address)

2. Subject Line: Clear indication that this is a Notice of Lease Non-Renewal

3. Lease Identification: Reference to the specific lease agreement, including its original date and property details

4. Non-Renewal Statement: Clear and unambiguous statement that the lease will not be renewed

5. Termination Details: Specific date when the current lease expires and when the property must be vacated

6. Move-Out Requirements: Basic requirements for property condition upon vacancy and key return procedures

7. Security Deposit Information: Statement about the security deposit return process and timeline

8. Closing: Professional closing with contact information for questions or concerns

9. Signature Block: Formal signature section for landlord or property manager