The Letter for Leave of Absence from Work is a crucial document in Canadian employment relations, used when an employee needs to request an extended period away from their regular work duties. This formal communication tool is essential for documenting leave requests in compliance with Canadian federal and provincial employment standards legislation. The document is typically required when the requested leave extends beyond regular vacation time or sick days, such as for extended medical treatment, educational pursuits, personal matters, or sabbaticals. It includes critical information such as leave duration, reason for leave, work handover arrangements, and return-to-work plans. The letter serves multiple purposes: it formally documents the request, protects both parties' interests, ensures proper communication of arrangements, and helps maintain compliance with relevant employment laws and company policies.
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1. Date and Contact Information: Current date and full contact details of both sender and recipient, including company name and address
2. Subject Line: Clear indication that this is a leave of absence request
3. Formal Salutation: Professional greeting to the appropriate supervisor or HR representative
4. Purpose Statement: Clear statement of the letter's purpose and type of leave being requested
5. Leave Duration: Specific start and end dates of the requested leave period
6. Reason for Leave: Brief explanation of why the leave is being requested
7. Work Handover Plan: Overview of how current responsibilities will be handled during absence
8. Return to Work Statement: Confirmation of intended return date and any relevant arrangements
9. Contact Information During Leave: How to reach the employee during the leave period if necessary
10. Closing and Signature: Professional closing, signature, and typed name
1. Medical Documentation Reference: Include when leave is for medical reasons, referencing attached medical documentation
2. Academic Program Details: Include for educational/study leave, providing relevant program information
3. Benefit Continuation: Include when addressing continuation or adjustment of benefits during leave
4. Partial Work Arrangements: Include if requesting partial work hours or remote work during leave
5. Previous Discussion Reference: Include if the leave was previously discussed verbally with supervisor
6. Return to Work Accommodations: Include if specific accommodations will be needed upon return
1. Medical Certificate: Doctor's note or medical documentation supporting medical leave request
2. Academic Enrollment Proof: Documentation proving enrollment in educational program for study leave
3. Work Transition Document: Detailed plan for handover of duties and ongoing projects
4. Benefits Election Form: Forms related to continuation or modification of benefits during leave
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