This NDA for Interns is essential for organizations in Canada that engage interns in roles involving access to confidential or proprietary information. The document serves to protect sensitive business information while acknowledging the unique nature of internship relationships, including potential academic requirements and the typically limited duration of engagement. It is designed to comply with Canadian federal and provincial laws, including employment standards and privacy regulations. The agreement is particularly important for organizations that regularly host interns in positions where they may encounter trade secrets, client information, technical data, or other confidential materials. This template includes provisions for both traditional and academic internships, ensuring comprehensive protection while maintaining reasonable and enforceable terms for early-career professionals.
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1. Parties: Identification of the company and the intern, including full legal names and addresses
2. Background: Context of the internship relationship and the need for confidentiality protection
3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Internship Period', and 'Company Materials'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the internship context
5. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed (e.g., to authorized employees or as required by law)
7. Return of Materials: Requirements for returning or destroying confidential information upon completion of internship
8. Duration of Obligations: Specification of how long the confidentiality obligations remain in effect after the internship ends
9. General Provisions: Standard clauses including governing law, severability, and entire agreement provisions
1. Intellectual Property Rights: Additional provisions regarding ownership and protection of IP created during internship - include when intern will be involved in creative or technical work
2. Non-Competition: Reasonable restrictions on competing activities - include only if intern will have access to highly sensitive competitive information
3. Social Media and Public Communications: Guidelines for social media usage and public communications about the internship - include for public-facing companies or when intern has social media access
4. Academic Requirements: Provisions addressing how confidentiality obligations interact with academic requirements - include for academic internships
5. Emergency Contacts: Contact information for supervisors in case of accidental disclosure - include for high-risk positions
6. Third Party Information: Specific provisions regarding confidential information belonging to company clients or partners - include when intern will have access to third party information
1. Schedule A - Description of Confidential Information: Detailed list of specific types of confidential information the intern will access
2. Schedule B - Acknowledgment Form: Form for intern to sign acknowledging receipt and review of specific confidential materials
3. Schedule C - Approved Academic Disclosure Form: Template for requesting permission to disclose certain information for academic purposes
4. Appendix 1 - Security Protocols: Specific procedures for handling and protecting confidential information
5. Appendix 2 - Reporting Procedures: Steps to follow in case of unauthorized disclosure or suspected breach
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Professional Services
Media and Entertainment
Research and Development
Education
Biotechnology
Retail
Telecommunications
Consulting
Non-Profit
Relevant Teams
Human Resources
Legal
Talent Acquisition
Compliance
Learning and Development
Operations
Research and Development
Information Technology
Product Development
Corporate Communications
Administrative Services
Relevant Roles
Human Resources Manager
Legal Counsel
Internship Coordinator
Talent Acquisition Manager
Department Manager
Program Director
Recruitment Specialist
Learning and Development Manager
Compliance Officer
General Counsel
HR Director
Department Supervisor
Student Program Manager
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