A Plumbing Invoice is a fundamental business document used in the Canadian plumbing services industry to bill clients for completed work and materials supplied. This document is essential for maintaining financial records, ensuring tax compliance, and providing detailed documentation of services rendered. It must comply with federal GST/HST requirements, provincial sales tax regulations, and local trade qualification standards. The invoice serves multiple purposes: it acts as a formal payment request, provides proof of service for warranty purposes, and can be used for tax reporting. When properly prepared, a Plumbing Invoice includes all necessary business identification, professional certification numbers, detailed service descriptions, materials used, labor charges, and applicable taxes, making it a crucial document for both service providers and clients.
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1. Company Information Header: Service provider's business name, address, contact details, and professional license numbers
2. Customer Information: Customer's name, service address, billing address, and contact information
3. Invoice Details: Invoice number, date, payment due date, and any reference numbers
4. Service Description: Detailed description of plumbing services performed, including date and location of service
5. Materials Used: Itemized list of materials used with quantities and unit prices
6. Labor Charges: Breakdown of labor costs, including hours worked and rate
7. Subtotal and Taxes: Subtotal of materials and labor, applicable GST/HST and provincial taxes with registration numbers
8. Total Amount: Final total amount due including all taxes and charges
9. Payment Terms: Accepted payment methods and due date information
1. Warranty Information: Details of warranty coverage for parts and labor, used when warranty is provided
2. Emergency Service Fees: Additional charges for emergency or after-hours service, included when applicable
3. Disposal Fees: Charges for disposal of old materials or equipment, included when disposal services were provided
4. Permit Information: Details of any permits obtained for the work, included when permits were required
5. Previous Balance: Information about any outstanding balance from previous services, included for returning customers with unpaid invoices
1. Schedule A - Detailed Materials List: Comprehensive breakdown of all materials used, including specifications and model numbers
2. Schedule B - Time Log: Detailed breakdown of labor hours, including start/end times and specific tasks performed
3. Schedule C - Equipment Usage: List of specialized equipment used and associated rental or usage charges
Relevant legal definitions
Clauses
Relevant Industries
Residential Construction
Commercial Construction
Property Management
Facilities Management
Real Estate
Hospitality
Industrial Manufacturing
Healthcare
Educational Institutions
Retail
Restaurant and Food Service
Relevant Teams
Accounts Receivable
Finance
Operations
Administration
Field Services
Customer Service
Billing
Accounting
Project Management
Facilities Management
Relevant Roles
Plumber
Plumbing Contractor
Service Manager
Accounts Receivable Clerk
Bookkeeper
Office Administrator
Financial Controller
Property Manager
Facility Manager
Building Superintendent
Construction Manager
Project Coordinator
Accounts Payable Clerk
Small Business Owner
Operations Manager
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