The Tradesman Invoice is a fundamental business document used throughout Canada's skilled trades sector. It serves as an official request for payment and a legal record of services provided, materials used, and associated costs. This document is essential for compliance with Canadian tax regulations, including GST/HST requirements, and provides necessary documentation for both business accounting and customer records. The invoice should be used whenever a tradesperson completes work for a client, whether for residential, commercial, or industrial projects. It typically includes detailed information about the service provider's business, professional credentials, client details, work performed, materials used, applicable taxes, and payment terms. The document must comply with both federal and provincial requirements, which may vary depending on the specific jurisdiction within Canada.
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1. Business Information Header: Company name, address, contact details, business/GST number, and professional license numbers
2. Client Information: Client's name, billing address, contact information, and project location if different
3. Invoice Details: Invoice number, date, payment due date, and any reference numbers
4. Work Description: Clear description of services provided, including date(s) of service
5. Cost Breakdown: Itemized list of labor charges, materials, and parts used
6. Tax Calculation: Breakdown of applicable taxes (GST/HST and provincial where applicable)
7. Total Amount: Clear presentation of subtotal, taxes, and final amount due
8. Payment Terms: Payment due date, accepted payment methods, and late payment policies
1. Progress Payments: For larger projects requiring multiple payments, include payment schedule and amounts
2. Warranty Information: Details of any warranties on work performed or materials installed
3. Additional Notes: Any special conditions, agreements, or important information specific to the job
4. Discount Applied: If any promotional or special discounts are applied to the invoice
5. Change Orders: Details of any approved changes to original scope of work
6. Customer Signature: Space for customer acknowledgment if required for specific trades or large amounts
1. Schedule A - Materials List: Detailed breakdown of materials used, including quantities and unit prices
2. Schedule B - Time Log: Detailed breakdown of labor hours if billing is time-based
3. Schedule C - Permits and Certificates: Copies of any relevant permits or certificates required for the work
4. Appendix 1 - Terms and Conditions: Standard terms and conditions of service if not included in main invoice
5. Appendix 2 - Warranty Certificate: Detailed warranty terms and conditions for work performed or materials installed
Relevant legal definitions
Clauses
Relevant Industries
Construction
Home Services
Electrical Services
Plumbing Services
HVAC Services
Carpentry
Landscaping
Renovation and Remodeling
Commercial Property Maintenance
Residential Property Maintenance
Industrial Services
Relevant Teams
Accounts Receivable
Finance
Administration
Operations
Project Management
Field Services
Customer Service
Accounting
Business Operations
Document Control
Relevant Roles
Electrician
Plumber
HVAC Technician
Carpenter
General Contractor
Landscaper
Painter
Roofer
Bookkeeper
Accountant
Office Manager
Project Manager
Financial Controller
Business Owner
Administrative Assistant
Accounts Receivable Clerk
Operations Manager
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