The Property Management Authorization Form is a crucial document used across Canadian provinces when property owners wish to delegate the management of their real estate assets to professional property management companies. This document serves as both an authorization and a detailed service agreement, typically used in situations where owners need professional management of residential, commercial, or mixed-use properties. It includes comprehensive details about the scope of authority, services to be provided, fee structures, and operational procedures, all while ensuring compliance with provincial real estate regulations, federal privacy laws, and relevant property management legislation. The form is essential for establishing clear lines of authority and responsibilities, protecting both the property owner's interests and the management company's ability to effectively operate the property. Its use is particularly important in Canadian jurisdictions where property management activities are regulated by provincial real estate boards and must comply with specific local requirements.
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1. Parties: Identifies the property owner(s) and the property management company, including full legal names and contact information
2. Background: Brief context about the property and the owner's desire to engage property management services
3. Definitions: Defines key terms used throughout the agreement, such as 'Property', 'Management Services', 'Term', etc.
4. Appointment and Authority: Formal appointment of the property manager and scope of delegated authority
5. Property Details: Specific information about the managed property, including address and legal description
6. Management Services: Comprehensive list of services to be provided by the property manager
7. Term and Renewal: Duration of the agreement and conditions for renewal
8. Management Fees and Expenses: Detailed breakdown of fees, commissions, and reimbursable expenses
9. Property Manager's Responsibilities: Specific duties and obligations of the property manager
10. Owner's Responsibilities: Obligations and commitments of the property owner
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Termination: Conditions and procedures for terminating the agreement
13. Governing Law: Specification of applicable provincial law and jurisdiction
14. Signatures: Execution section with date and signatures of all parties
1. Emergency Services: Details of emergency response procedures and authority limits, recommended for residential properties
2. Property Maintenance Reserve: Terms for maintaining and using a reserve fund, relevant for larger properties or those requiring significant maintenance
3. Multiple Property Management: Additional terms for managing multiple properties under one agreement
4. Conflict Resolution: Specific procedures for dispute resolution, recommended for longer-term agreements
5. Assignment Rights: Terms allowing transfer of management rights, relevant for larger management companies
6. Short-Term Rental Provisions: Special terms for properties used for short-term rentals
7. Cannabis and Smoking Policies: Specific policies regarding cannabis and smoking, relevant in jurisdictions where this is a concern
1. Schedule A - Property Details: Detailed description of the property, including unit numbers, parking spaces, and amenities
2. Schedule B - Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures
3. Schedule C - Maintenance and Repair Authorization Limits: Spending limits and approval requirements for various types of maintenance and repairs
4. Schedule D - Required Reports: List and frequency of required financial and operational reports
5. Schedule E - Service Provider List: Approved contractors and service providers for property maintenance
6. Appendix 1 - Property Photos and Condition Report: Documentation of property condition at management start date
7. Appendix 2 - Insurance Certificates: Copies of required insurance policies and certificates
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Real Estate
Multi-family Housing
Student Housing
Senior Living
Retail Property Management
Industrial Property Management
Mixed-use Development
Vacation Rental Management
Relevant Teams
Legal
Real Estate Operations
Property Management
Asset Management
Compliance
Administration
Facilities Management
Customer Relations
Financial Operations
Document Control
Relevant Roles
Property Manager
Real Estate Manager
Asset Manager
Property Owner
Real Estate Investor
Operations Manager
Facility Manager
Legal Counsel
Real Estate Administrator
Property Management Director
Compliance Officer
Real Estate Agent
Building Manager
Portfolio Manager
Regional Property Manager
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