The Termination Letter For Attendance is a crucial document used when ending employment relationships due to persistent attendance issues in Canadian workplaces. This document is employed after progressive discipline measures have been exhausted and documented attendance problems continue despite warnings. It must comply with Canadian federal and provincial employment standards, including proper notice periods or pay in lieu of notice, unless termination is for just cause. The letter serves multiple purposes: it formally documents the termination decision, outlines the specific attendance-related reasons, details final pay and benefits arrangements, and provides clear instructions for concluding the employment relationship. This document is particularly important for maintaining proper records in case of legal challenges and ensuring compliance with employment standards across different Canadian jurisdictions.
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1. Date and Address Block: Current date and recipient's full contact information
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement of employment termination and effective date
4. Attendance History: Summary of attendance issues, including specific dates and instances
5. Previous Warnings: Documentation of prior verbal and written warnings regarding attendance
6. Termination Details: Specific terms of the termination including final pay, vacation pay, and notice period if applicable
7. Final Instructions: Clear directions regarding last day procedures and return of company property
8. Signature Block: Company representative's signature, name, and title
1. Benefits Continuation: Details about continuation or termination of benefits, used when employee had benefits coverage
2. Severance Details: Information about severance pay if applicable based on length of service or employment contract
3. Reference Policy: Company's policy on providing references, included when addressing future employment verification
4. Legal Rights Statement: Additional information about employee's legal rights, included in complex cases or when required by provincial law
5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, included when employee had access to sensitive information
6. Outstanding Payments: Details of any outstanding expense reimbursements or adjustments, included when applicable
1. Attendance Record: Detailed log of attendance issues, including dates and times of absences or late arrivals
2. Warning Letters: Copies of previous written warnings regarding attendance
3. Final Pay Calculation: Detailed breakdown of final pay including regular wages, vacation pay, and any other entitlements
4. Company Property Checklist: List of company items to be returned, including status of each item
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