An Authorization Letter Birth Certificate is a crucial document in Swiss civil administration that enables someone other than the certificate holder to obtain official birth certificate copies. This document becomes necessary when individuals cannot personally appear at civil registry offices or wish to delegate the authority to obtain their birth certificate to another party. The letter must conform to Swiss federal legislation, particularly the Swiss Civil Code (ZGB) and cantonal regulations, and typically includes detailed identification of all parties involved, specific authorization scope, and validity period. It's commonly used for various purposes including passport applications, school enrollments, legal proceedings, or international document requirements. The authorization letter must be properly authenticated and may require notarization or Apostille certification depending on its intended use.
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1. Date and Place: Current date and place where the letter is being written
2. Authorizing Party Details: Full name, date of birth, current address, and contact information of the person giving authorization
3. Authorized Party Details: Full name, date of birth, current address, and contact information of the person being authorized to obtain the birth certificate
4. Subject of Certificate Details: Full name and date of birth of the person whose birth certificate is being requested (if different from authorizing party)
5. Purpose Statement: Clear statement of the specific purpose for which the authorization is being granted
6. Scope of Authorization: Specific details about what actions are being authorized (obtaining copies, certified copies, etc.)
7. Duration of Authorization: Time period for which the authorization is valid
8. Declaration of Authority: Statement confirming the authorizing party's legal right to grant this authorization
9. Signature Block: Space for signature, printed name, and date for the authorizing party
1. Apostille Request: Section requesting Apostille certification when the document will be used internationally
2. Parental Authority Statement: Required when the authorization involves obtaining a birth certificate for a minor
3. Translation Declaration: Statement regarding official translation requirements when document will be used in non-German speaking regions
4. Urgency Statement: Section indicating if expedited processing is required, with justification
5. Special Instructions: Any specific instructions for the civil registry office or authorized party
1. Identity Document Copies: Copies of valid identification documents for both authorizing and authorized parties
2. Proof of Relationship: Documents proving relationship to the subject of the birth certificate if requesting on behalf of another person
3. Legal Custody Documents: Required when authorization involves a minor's birth certificate and is given by a legal guardian
4. Previous Correspondence: Any relevant previous correspondence with civil registry offices regarding this matter
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