The Basic Appointment Letter is a fundamental document in Swiss employment relationships, used to formalize job offers and establish the basic terms of employment. It serves as the initial contractual document between employer and employee, incorporating mandatory requirements under Swiss law, particularly the Swiss Code of Obligations. This document is typically used when making new hires or promoting existing employees, and must include specific information about working conditions, compensation, and other essential terms as required by Swiss employment law. The Basic Appointment Letter should be drafted to be clear and concise while ensuring all legally required elements are included, and it often serves as the foundation for the employment relationship until a more detailed employment contract is executed, if necessary.
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1. Opening Salutation: Formal greeting and employee's name and address
2. Position Offer: Clear statement of the job offer and position title
3. Employment Terms: Start date, position title, reporting line, and work location
4. Compensation: Base salary, payment frequency, and currency
5. Working Hours: Standard working hours per week and work schedule
6. Vacation Entitlement: Annual leave entitlement and public holidays
7. Probationary Period: Duration of probationary period as per Swiss law
8. Notice Period: Required notice period for termination of employment
9. Social Insurance: Confirmation of mandatory Swiss social insurance coverage
10. Governing Law: Reference to Swiss law as governing law
11. Acceptance: Instructions for accepting the offer and deadline for response
1. Bonus Arrangement: Include when offering variable compensation or performance-based bonuses
2. Benefits Package: Include when offering additional benefits beyond statutory requirements
3. Language Requirements: Include when specific language skills are required for the position
4. Work Permit: Include for foreign employees requiring work permits
5. Non-Competition: Include for senior positions or roles with access to sensitive information
6. Remote Work: Include when offering remote work arrangements
7. Car Allowance: Include when providing a company car or car allowance
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Summary: Overview of all company benefits and insurance coverage
3. Company Policies: Reference to key company policies requiring acknowledgment
4. Confidentiality Agreement: Standard confidentiality terms if not included in main letter
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