The Outstanding Invoice document is a critical business instrument used in Switzerland when payment for goods or services remains unpaid beyond the agreed terms. It serves as a formal demand for payment and is typically issued after the original payment deadline has passed. This document must comply with Swiss legal requirements, particularly the Swiss Code of Obligations (OR) and the Federal Debt Enforcement and Bankruptcy Act (SchKG). It includes essential information such as the original invoice details, outstanding amount, accrued interest (if applicable), payment instructions, and deadline for payment. The Outstanding Invoice is a prerequisite for initiating formal debt collection procedures in Switzerland and should be carefully drafted to ensure it meets all legal requirements for enforcement.
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1. Sender Details: Full company/individual name, address, and contact information of the creditor
2. Recipient Details: Full company/individual name, address of the debtor
3. Date: Current date of the outstanding invoice notice
4. Reference Numbers: Original invoice number, customer reference number, and any other relevant identifiers
5. Subject Line: Clear indication that this is an outstanding invoice notice
6. Outstanding Amount: Clear statement of the total amount due, including original amount, any interest, and additional charges
7. Payment History: Brief summary of previous invoicing and payment attempts
8. Payment Instructions: Bank details, payment methods accepted, and deadline for payment
9. Legal Notice: Statement about legal consequences of non-payment
10. Signature: Signature of authorized representative with name and position
1. Interest Calculation: Detailed breakdown of default interest charges, used when applying interest to overdue amounts
2. Payment Plan Option: Proposed installment payment schedule, included when willing to accept partial payments
3. Previous Correspondence: Reference to prior reminders or communications, included for long-standing debts
4. Dispute Resolution: Information about handling disputes, included when there's history of payment disputes
5. Legal Representative: Attorney or collection agency details, included when legal action is imminent
1. Original Invoice: Copy of the original invoice(s) being referenced
2. Statement of Account: Detailed breakdown of all transactions, payments, and current balance
3. Delivery Documentation: Proof of delivery or service completion if relevant
4. Previous Reminders: Copies of previous payment reminders sent
5. Contract Reference: Relevant sections of the underlying contract or agreement related to payment terms
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Hospitality
Transportation
Financial Services
Real Estate
Consulting
Wholesale Trade
Energy
Telecommunications
Relevant Teams
Finance
Accounting
Legal
Credit Control
Treasury
Collections
Revenue Management
Administration
Risk Management
Corporate Services
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Finance Manager
Accounting Manager
Collections Specialist
Credit Risk Manager
Treasury Manager
Chief Financial Officer
Accounts Manager
Legal Counsel
Business Owner
Financial Director
Billing Coordinator
Revenue Manager
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