The Staff Risk Assessment is a crucial document required under Swiss workplace safety regulations to systematically identify, evaluate, and address potential hazards and risks in the workplace. It serves as both a legal compliance tool and a practical guide for maintaining workplace safety, incorporating requirements from the Swiss Labor Law (ArG), Federal Act on Accident Insurance (UVG), and related ordinances. This document should be prepared when establishing new workplaces, introducing new processes or equipment, or updating existing safety measures. It must be regularly reviewed and updated to reflect changes in workplace conditions or at least annually. The assessment covers physical, chemical, biological, and psychosocial risks, and includes input from various stakeholders including management, safety specialists, and employee representatives.
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1. Document Control: Information about the document version, date, assessor details, and approval status
2. Executive Summary: Brief overview of key findings and critical risks identified
3. Scope and Purpose: Defines the extent of the assessment, departments/areas covered, and objectives
4. Methodology: Description of risk assessment approach, scoring systems, and evaluation criteria used
5. Workplace Description: Detailed description of the assessed workplace, including physical layout and work processes
6. Hazard Identification: Comprehensive list of identified physical, chemical, biological, and psychosocial hazards
7. Risk Analysis: Detailed analysis of each identified risk, including likelihood and severity assessments
8. Current Control Measures: Existing safety measures and their effectiveness
9. Risk Evaluation: Assessment of risk levels after considering control measures
10. Recommended Actions: Specific measures needed to address identified risks, including timeline and responsibilities
11. Monitoring and Review: Schedule and procedures for ongoing risk monitoring and assessment updates
1. Special Equipment Assessment: Detailed analysis of risks associated with specific machinery or equipment, used when workplace involves specialized equipment
2. Remote Work Considerations: Assessment of risks related to remote working arrangements, included when organization has remote workers
3. Contractor Safety: Special considerations for external contractors, included when workplace regularly employs contractors
4. Emergency Response Procedures: Detailed emergency protocols for identified high-risk scenarios, included for high-risk workplaces
5. Pregnancy Risk Assessment: Specific assessment for pregnant workers as required by Swiss law, included when applicable
6. Night Work Risk Assessment: Special assessment for night shift workers as per Swiss regulations, included when night work is performed
7. Young Workers Assessment: Special considerations for workers under 18, included when young workers are employed
1. Risk Assessment Matrix: Detailed risk scoring matrix and evaluation criteria
2. Hazard Checklist: Comprehensive checklist of potential hazards by category
3. Control Measure Register: Detailed log of all control measures and their maintenance requirements
4. Employee Consultation Records: Documentation of employee input and consultation process
5. Technical Data Sheets: Safety information for hazardous substances or equipment
6. Assessment Tools: Copies of specific assessment tools and templates used
7. Action Plan Timeline: Detailed timeline for implementing recommended actions
8. Incident Report Forms: Templates for reporting incidents and near-misses
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