An Authorization Letter To Represent On Behalf Of Company is a crucial document used when a company needs to delegate authority to specific individuals or entities to act on its behalf in Germany. This document is particularly important for businesses that require representatives to conduct transactions, sign documents, or engage in negotiations without the constant presence of company directors or officers. The authorization letter must comply with German legal requirements, including relevant provisions of the German Civil Code (BGB) and Commercial Code (HGB). It typically specifies the scope of authority, duration, and any limitations on the representative's powers. This document is essential for maintaining business efficiency while ensuring legal compliance and proper corporate governance in the German jurisdiction.
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1. Header Information: Company letterhead, date, and reference number if applicable
2. Authorizing Party Details: Full legal name of the company, registration number, registered address, and authorized signatory details
3. Authorized Representative Details: Full name, address, and identification details of the person being authorized
4. Scope of Authorization: Clear and specific description of the powers being granted, including any limitations or restrictions
5. Duration of Authority: Specific time period or conditions under which the authorization is valid
6. Signature Block: Space for signatures, including company stamp if required, with authentication or notarization if necessary
1. Substitute Authorization Rights: Section specifying whether the authorized person may delegate their authority to others (Untervollmacht)
2. Revocation Clause: Specific terms under which the authorization can be revoked before its expiration
3. Governing Law Statement: While German law is applicable, this section may be included for international use
4. Special Powers: Detailed list of specific additional powers granted beyond standard representation
5. Compliance Requirements: Specific compliance obligations the representative must follow
1. Company Resolution: Copy of the company resolution authorizing the issuance of this power of attorney
2. Specimen Signature: Authenticated specimen signature of the authorized representative
3. Identification Documents: Copies of identification documents of the authorized representative
4. Company Registration Extract: Recent extract from the commercial register (Handelsregisterauszug) showing the company's representatives
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Real Estate
Retail
Technology
Healthcare
Construction
Professional Services
Logistics
Import/Export
Energy
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Secretariat
Executive Management
Business Development
Sales
Operations
Finance
Human Resources
Procurement
International Relations
Administrative
Relevant Roles
Chief Executive Officer
Managing Director
Chief Legal Officer
Legal Counsel
Company Secretary
Head of Compliance
Business Development Manager
Sales Director
Country Manager
Regional Director
Procurement Manager
Contract Manager
Operations Director
Chief Financial Officer
Human Resources Director
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