The Authorization To Release Personal Information is a crucial document used in Germany when an individual needs to formally authorize the sharing of their personal data with specified parties. This document is essential for compliance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), particularly in situations requiring explicit consent for data processing and transfer. It should be used whenever personal information needs to be shared between organizations or individuals, ensuring that such sharing is legally compliant and properly documented. The authorization includes specific details about the data to be shared, the purpose of sharing, the duration of the authorization, and clear information about the data subject's rights, including the right to withdraw consent. This document is particularly important in regulated sectors such as healthcare, financial services, and human resources, where personal data processing requires strict documentation and compliance measures.
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1. Data Subject Information: Full identification details of the person whose information will be released (name, address, contact information, and any relevant ID numbers)
2. Authorized Recipients: Clear identification of the individuals, organizations, or entities authorized to receive the personal information
3. Purpose of Authorization: Specific description of why the information is being released and how it will be used
4. Information to be Released: Detailed specification of exactly what personal information is covered by this authorization
5. Duration of Authorization: Clear statement of how long the authorization remains valid, including start and end dates
6. Rights Statement: Information about the data subject's rights under GDPR, including the right to withdraw consent
7. Declaration of Consent: Explicit statement of consent and confirmation that the data subject understands all terms
8. Signature Block: Space for data subject's signature, date, and any witness signatures if required
1. Special Categories of Data: Additional declarations required when the authorization covers sensitive data categories under Article 9 GDPR (health, biometric, genetic data, etc.)
2. International Transfer Provisions: Required when personal data may be transferred outside the EU/EEA, including specific consent for such transfers
3. Third Party Processing: Additional provisions when third-party data processors will handle the information
4. Digital Processing Statement: Specific provisions for when the data will be processed digitally or stored in electronic systems
5. Emergency Contact Authorization: Additional provisions for authorizing emergency contacts to access information in specific circumstances
1. Schedule A - Detailed Data Categories: Comprehensive list of specific data categories and items to be released
2. Schedule B - Authorized Recipients List: Detailed list of all authorized recipients and their contact information when multiple recipients are involved
3. Schedule C - Processing Activities: Detailed description of all processing activities that will be performed with the data
4. Appendix 1 - Privacy Notice: Copy of the relevant privacy notice or data protection information sheet
5. Appendix 2 - Withdrawal Form: Template form for withdrawing consent in the future
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Healthcare
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Research and Development
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Relevant Teams
Legal
Compliance
Human Resources
Data Protection
Information Security
Risk Management
Administrative Services
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Relevant Roles
Data Protection Officer
Compliance Manager
Human Resources Manager
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Privacy Officer
Records Manager
Information Security Officer
Risk Manager
Healthcare Administrator
Financial Services Officer
Educational Administrator
Customer Service Manager
Operations Manager
Administrative Officer
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