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Contractual Appointment Letter Template for Germany

A German Contractual Appointment Letter is a formal employment document that establishes the legal relationship between an employer and employee under German law. It complies with the Documentation of Essential Working Conditions Act (Nachweisgesetz) and other relevant German employment legislation, detailing essential terms such as job role, compensation, working hours, location, and benefits. The document serves both as an offer of employment and, once signed, as a binding employment contract that provides legal certainty for both parties while meeting all statutory requirements under German employment law.

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What is a Contractual Appointment Letter?

The Contractual Appointment Letter is a crucial document in German employment relationships, used when formally hiring new employees or confirming changes in employment terms. It must comply with German labor law requirements, particularly the Nachweisgesetz, which mandates specific written documentation of employment terms. This document serves multiple purposes: it formalizes the employment relationship, provides clear terms and conditions, ensures legal compliance, and protects both employer and employee interests. The letter must include mandatory elements such as working hours, remuneration, and notice periods, while also accommodating company-specific provisions and industry-standard practices.

What sections should be included in a Contractual Appointment Letter?

1. Company Header: Official company letterhead including full legal name, address, and contact details

2. Date and Location: Place and date of the letter issuance

3. Employee Details: Full name and address of the employee

4. Job Title and Role: Specific designation and brief description of the position being offered

5. Start Date and Duration: Commencement date of employment and whether it's permanent or fixed-term

6. Probationary Period: Length and terms of the probationary period (typically 6 months in Germany)

7. Working Hours: Regular working hours, breaks, and any flexibility arrangements

8. Place of Work: Primary workplace location and any mobility requirements

9. Remuneration: Salary details, payment schedule, and any additional compensation elements

10. Leave Entitlement: Annual leave, public holidays, and other time-off provisions

11. Notice Periods: Notice requirements for termination by either party

12. Collective Agreements: Reference to any applicable collective agreements or work agreements

13. Basic Duties: Core responsibilities and reporting relationships

14. Signatures: Space for dated signatures of both employer and employee

What sections are optional to include in a Contractual Appointment Letter?

1. Benefits Package: Details of additional benefits like health insurance, pension schemes, company car - include when offering supplementary benefits

2. Bonus Arrangements: Performance-based compensation or bonus structures - include for management or sales positions

3. Confidentiality Clause: Specific confidentiality obligations - include for positions with access to sensitive information

4. Non-Competition Clause: Post-employment competition restrictions - include for senior positions or when dealing with trade secrets

5. Training Commitments: Specific training requirements and commitments - include when specialized training is part of the role

6. Travel Requirements: Business travel expectations and compensation - include for positions requiring regular travel

7. Working Time Arrangements: Specific arrangements for shift work or flexible hours - include for non-standard working patterns

8. Remote Work Provisions: Terms for home office or remote work - include when offering flexible work locations

What schedules should be included in a Contractual Appointment Letter?

1. Job Description: Detailed description of roles, responsibilities, and expectations

2. Benefits Summary: Comprehensive overview of all benefits and perquisites

3. Company Policies: Key company policies that form part of the employment relationship

4. Data Privacy Notice: Information about the processing of employee personal data as required by GDPR

5. Company Equipment List: List of company property provided to the employee

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Germany

Document Type

Offer Letter

Cost

Free to use

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