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Employee Severance Letter Template for Germany

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Key Requirements PROMPT example:

Employee Severance Letter

"I need an Employee Severance Letter under German law for a company restructuring affecting 25 technical employees in our Berlin office, with terminations effective March 1, 2025, including standard severance calculations and works council consultation requirements."

Document background
The Employee Severance Letter is a crucial document used in German employment relationships when terminating employment through mutual agreement or unilateral termination with severance. It complies with German labor law requirements, including the Protection Against Dismissal Act and the German Civil Code. This document is typically used when companies need to document employment terminations with severance payments, whether due to restructuring, redundancy, or mutual separation agreements. The letter includes essential details such as the termination date, severance amount, final salary arrangements, benefit treatments, and ongoing obligations. It serves as a legally binding document that protects both employer and employee interests while ensuring compliance with German employment regulations, tax laws, and social security requirements.
Suggested Sections

1. Opening Details: Date, employee name, address, and formal salutation

2. Termination Confirmation: Clear statement of employment termination, including last working day and reference to prior discussions/mutual agreement

3. Severance Payment: Specific amount, calculation basis, payment date and method

4. Final Salary and Benefits: Details of final regular salary payment, including bonus, vacation days, overtime compensation

5. Company Property Return: List of items to be returned and deadline

6. Confidentiality Obligations: Reminder of ongoing confidentiality duties

7. Reference Letter: Confirmation that a qualified reference letter will be provided

8. Full and Final Settlement: Mutual release of claims and waiver provisions

9. Closing: Signature blocks and formal closing

Optional Sections

1. Garden Leave: Used when employee is placed on garden leave for remainder of employment

2. Post-contractual Non-compete: Include if there are existing or new non-compete obligations

3. Outplacement Services: When company provides career transition support

4. Works Council Agreement: Reference to works council involvement if applicable

5. Stock Options/Share Plans: Treatment of existing equity compensation if applicable

6. Insurance Continuation: Details of any continued insurance coverage if offered

7. Tax Treatment Notice: Special tax considerations for severance payment if applicable

Suggested Schedules

1. Severance Calculation Sheet: Detailed breakdown of severance payment calculation

2. Company Property Inventory: Itemized list of company property to be returned

3. Benefits Summary: Detailed list of final benefit payments and entitlements

4. Tax Information Sheet: Information about tax treatment of severance payment

5. Handover Protocol: Template for documenting handover of responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























Clauses




















Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Telecommunications

Energy

Transportation

Media and Entertainment

Real Estate

Hospitality

Pharmaceutical

Relevant Teams

Human Resources

Legal

Finance

Employee Relations

People Operations

Executive Leadership

Compensation & Benefits

Compliance

Operations

Relevant Roles

HR Director

HR Manager

Legal Counsel

Employment Lawyer

HR Business Partner

Compensation & Benefits Manager

HR Operations Manager

Chief Human Resources Officer

People Operations Manager

General Counsel

Managing Director

Chief Executive Officer

Finance Director

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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Voluntary Severance Agreement

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