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The Job Confirmation Letter is a crucial document in German employment relationships, required under the Documentation Act (Nachweisgesetz) to formalize employment terms. It is typically issued after verbal agreement of employment terms or following the signing of an employment contract, serving as official confirmation of the employment relationship. The document must include specific information mandated by German law, such as job description, compensation, working hours, leave entitlement, and notice periods. While not as detailed as a full employment contract, the Job Confirmation Letter must contain all essential terms and conditions of employment and serves as legally binding documentation of the employment relationship.

1. Company Header and Date: Official company letterhead with full legal name, address, and date of the letter

2. Employee Personal Information: Full name and address of the employee

3. Confirmation of Employment: Clear statement confirming the employment and reference to any prior agreements or interviews

4. Position and Duties: Job title and brief description of main responsibilities

5. Start Date: Confirmed employment start date and any probationary period details

6. Working Location: Primary workplace location or address

7. Working Hours: Regular working hours, including start and end times if applicable

8. Compensation: Salary details, payment frequency, and any agreed bonuses

9. Leave Entitlement: Annual vacation days and public holiday entitlement

10. Notice Period: Required notice period for termination of employment

11. Collective Agreements: Reference to any applicable collective agreements or work agreements

12. Closing: Signature block for employer representative and space for employee acknowledgment