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Notice Of Personal Data Processing

Notice Of Personal Data Processing Template for Germany

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Key Requirements PROMPT example:

Notice Of Personal Data Processing

"I need a Notice of Personal Data Processing for my e-commerce company based in Berlin, which will be processing customer data and using cookies for marketing purposes, with implementation planned for March 2025."

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Document background
The Notice of Personal Data Processing is a mandatory document under both EU and German data protection law, serving as a primary transparency tool for organizations processing personal data. It must be provided to data subjects at the time their personal data is collected or, if obtained indirectly, within a reasonable period. The notice fulfills requirements under Articles 13 and 14 of the GDPR and corresponding provisions of the German Federal Data Protection Act (BDSG), providing detailed information about data processing activities, data subject rights, and compliance measures. It's particularly crucial in the German context, where data protection authorities actively enforce privacy regulations and where additional national requirements may apply. This document should be regularly reviewed and updated to reflect changes in processing activities, organizational practices, or legal requirements.
Suggested Sections

1. Identity and Contact Details: Information about the data controller, including company name, address, and contact details of the Data Protection Officer

2. Purpose and Legal Basis: Explanation of why personal data is being processed and the legal grounds under GDPR Article 6

3. Categories of Personal Data: List and description of the types of personal data being processed

4. Recipients of Personal Data: Information about who will receive or have access to the personal data

5. Data Retention: How long the personal data will be stored, or the criteria used to determine this period

6. Data Subject Rights: Information about rights under GDPR including access, rectification, erasure, and data portability

7. Right to Lodge a Complaint: Information about the right to complain to a supervisory authority

8. Source of Data: Where the personal data comes from, if not collected directly from the data subject

9. International Transfers: Information about any transfers of data outside the EU/EEA and safeguards in place

Optional Sections

1. Automated Decision Making: Required when automated decision-making or profiling is used

2. Statutory/Contractual Requirements: Include when data provision is required by law or contract

3. Cookies and Tracking: Required for websites and apps using cookies or similar technologies

4. Special Categories of Data: Include when processing sensitive personal data under Article 9 GDPR

5. Children's Privacy: Required when processing personal data of children under 16

6. Employee Data Processing: Specific section for notices aimed at employees

7. Marketing Communications: Include when personal data is used for direct marketing purposes

Suggested Schedules

1. Appendix A - Detailed Data Categories: Comprehensive list of all personal data categories processed

2. Appendix B - Third Party Recipients: Detailed list of third-party data processors and recipients

3. Appendix C - Technical and Organizational Measures: Description of security measures implemented to protect personal data

4. Appendix D - Cookie List: Detailed list of cookies used, including their purposes and duration

5. Appendix E - Processing Activities: Detailed description of specific processing activities and their purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




































Clauses

























Relevant Industries

Technology

Healthcare

Financial Services

Retail

Manufacturing

Education

Professional Services

Telecommunications

E-commerce

Human Resources

Public Sector

Insurance

Marketing and Advertising

Transportation and Logistics

Real Estate

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Human Resources

Information Technology

Risk Management

Marketing

Operations

Customer Service

Digital

Privacy

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

HR Director

IT Director

Risk Manager

Chief Privacy Officer

Chief Legal Officer

Chief Compliance Officer

Chief Information Security Officer

Chief Technology Officer

Operations Manager

Digital Marketing Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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