The Permanent Employee Letter is a mandatory document under German employment law that formalizes the employment relationship between an employer and an employee. It must comply with the Documentation Act (Nachweisgesetz) and various other German labor laws, including the German Civil Code (BGB). This document is used when hiring permanent employees in Germany and must be provided within one month of employment commencement. It contains essential information about the employment relationship, including job responsibilities, compensation, working hours, leave entitlements, notice periods, and other relevant terms and conditions. The letter serves both as a legal requirement and as a clear reference point for both parties throughout the employment relationship.
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1. Employer Information: Full legal name and address of the employer/company
2. Employee Information: Full name and address of the employee
3. Job Details: Job title, department, reporting line, and brief description of main duties
4. Start Date and Employment Type: Confirmation of permanent employment status and start date
5. Working Hours: Regular working hours, break times, and flexibility arrangements
6. Place of Work: Primary workplace location and any mobility requirements
7. Compensation: Base salary, payment frequency, and method of payment
8. Benefits: Overview of standard benefits including insurance, pension contributions
9. Leave Entitlement: Annual leave, public holidays, and other leave provisions
10. Notice Period: Notice periods for termination by either party
11. Collective Agreements: Reference to any applicable collective agreements or work agreements
12. Probationary Period: Duration and terms of the probationary period
13. Signature Block: Space for dated signatures of both parties
1. Bonus Arrangements: Include when the role is eligible for performance bonuses or commission
2. Company Car: Include when a company car or car allowance is part of the package
3. Overtime Arrangements: Include for roles where overtime is expected or specifically regulated
4. Travel Requirements: Include when regular business travel is part of the role
5. Additional Benefits: Include when offering special benefits like gym membership or meal allowances
6. Stock Options: Include when offering company shares or stock options
7. Foreign Assignment Terms: Include for employees who may be required to work abroad
8. Training Commitments: Include when specific training or qualifications are required
1. Data Privacy Notice: Detailed information about the processing of personal data
2. Code of Conduct: Company's code of conduct and ethical guidelines
3. Confidentiality Agreement: Detailed confidentiality and non-disclosure provisions
4. IT Policy: Rules and guidelines for using company IT systems
5. Company Handbook Reference: Reference to and key points from the company handbook
6. Benefits Details: Detailed description of all benefits and insurance coverage
7. Job Description: Detailed description of role responsibilities and requirements
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Professional Services
Education
Construction
Automotive
Energy
Telecommunications
Media
Logistics
Consumer Goods
Pharmaceuticals
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Research and Development
Production
Quality Assurance
Customer Service
Administration
Project Management Office
Business Development
Compliance
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Software Engineer
Financial Analyst
HR Manager
Marketing Specialist
Sales Representative
Project Manager
Research Scientist
Administrative Assistant
Operations Manager
Account Manager
Product Manager
Legal Counsel
Customer Service Representative
Business Analyst
Data Scientist
Quality Assurance Engineer
Production Supervisor
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