In response to the increasing adoption of remote work arrangements, organizations need a comprehensive Remote Employee Equipment Agreement that complies with German legal requirements. This document is essential when companies provide equipment for remote work use, ensuring clear guidelines for both employers and employees. It addresses crucial aspects such as equipment ownership, maintenance responsibilities, data security, and compliance with German workplace safety regulations. The agreement is particularly relevant in the context of German labor law requirements for remote work setups, including the Workplace Ordinance (ArbSt盲ttV) and Occupational Safety and Health Act (ArbSchG). It should be implemented before or concurrent with the commencement of remote work arrangements where company equipment is provided.
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1. Parties: Identification of the employer and employee, including full legal names and addresses
2. Background: Context of the agreement, establishing the remote working arrangement and need for equipment provision
3. Definitions: Key terms used throughout the agreement, including 'Equipment', 'Remote Workplace', 'Normal Working Hours', etc.
4. Equipment Provision: Details of what equipment will be provided by the employer, including specifications and quantities
5. Delivery and Setup: Process for delivering and installing equipment at the remote workplace
6. Ownership and Rights: Clarification that equipment remains company property and associated intellectual property rights
7. Employee Obligations: Employee's responsibilities regarding equipment care, proper use, and security measures
8. Technical Support and Maintenance: Process for obtaining technical support and handling equipment maintenance
9. Health and Safety Requirements: Compliance with German workplace safety regulations for remote setups
10. Data Protection and Security: Requirements for data protection and security measures in line with GDPR
11. Return of Equipment: Procedures for returning equipment upon termination or request
12. Liability and Insurance: Responsibility for damage, loss, and insurance requirements
13. General Provisions: Standard clauses including governing law, amendments, and severability
1. Cost Allocation: Used when employees need to share costs for internet, electricity, or additional equipment
2. Personal Device Usage: Include when employees are allowed to use personal devices alongside company equipment
3. International Usage: Required when employee may work from different countries
4. Equipment Purchase Option: Include if employees have the option to purchase equipment after a certain period
5. Additional Software Licenses: Used when specific software licenses are provided with the equipment
1. Equipment Inventory: Detailed list of all provided equipment including serial numbers and conditions
2. Technical Specifications: Detailed technical requirements and specifications for each piece of equipment
3. Setup Guide: Instructions for proper equipment setup and ergonomic requirements
4. Acceptable Use Policy: Detailed guidelines for appropriate use of company equipment
5. Support Contact Information: List of relevant technical support contacts and escalation procedures
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