This Evergreen Engagement Letter is designed for use in situations requiring a formal, ongoing professional services relationship under Danish law. It serves as the primary agreement between professional service providers and their clients, establishing the framework for continuous service provision. The document is particularly useful when parties anticipate a long-term relationship without a predetermined end date, requiring flexibility while maintaining clear terms and conditions. It incorporates essential elements required by Danish legislation, including data protection requirements, professional service standards, and contract law principles. The template includes comprehensive provisions for service delivery, fee structures, termination rights, and professional obligations, making it suitable for various professional service arrangements from consulting to advisory services. This type of agreement is commonly used by professional service firms operating in Denmark who need to establish clear, legally compliant terms for their ongoing client relationships.
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Key Requirements PROMPT example:
Evergreen Engagement Letter
I need an Evergreen Engagement Letter under Danish law for providing IT consulting services to a healthcare client, with specific emphasis on GDPR compliance and data security provisions, planned to commence from March 2025.
1. Parties: Identification of the service provider and client, including full legal names, registration numbers, and addresses
2. Background: Context of the engagement and general purpose of the professional relationship
3. Definitions: Key terms used throughout the engagement letter
4. Scope of Services: Detailed description of the professional services to be provided on an ongoing basis
5. Service Provider's Obligations: Key responsibilities and commitments of the service provider
6. Client's Obligations: Key responsibilities and commitments of the client, including information provision and cooperation
7. Fees and Payment Terms: Fee structure, payment schedule, and terms for fee adjustments
8. Term and Termination: Duration of engagement and termination provisions, including notice periods and consequences
9. Confidentiality: Obligations regarding confidential information and trade secrets
10. Data Protection: GDPR compliance and data processing terms
11. Liability and Indemnification: Limitations of liability and indemnification provisions
12. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for disputes
1. Intellectual Property Rights: Required when services involve creation or use of intellectual property
2. Insurance: Specific insurance requirements, relevant for high-risk or regulated services
3. Force Majeure: Provisions for unforeseen circumstances, particularly relevant in long-term engagements
4. Non-Competition: Required when protecting against competitive activities is necessary
5. Assignment and Subcontracting: Include when transfer of rights or use of subcontractors needs to be addressed
6. Service Levels: Required when specific performance metrics need to be maintained
7. Compliance with Laws: Detailed compliance obligations for regulated industries
8. Dispute Resolution: Alternative dispute resolution procedures, if preferred over standard court proceedings
1. Schedule A - Detailed Service Description: Comprehensive list and description of all services covered by the engagement
2. Schedule B - Fee Schedule: Detailed fee structure, rates, and payment terms
3. Schedule C - Key Personnel: List of key team members and their roles in the engagement
4. Schedule D - Service Levels: Specific performance metrics and service level agreements if applicable
5. Schedule E - Data Processing Agreement: Detailed GDPR-compliant data processing terms and conditions
6. Appendix 1 - Communication Procedures: Protocols for routine communication and escalation procedures
7. Appendix 2 - Reporting Requirements: Format and frequency of required reports and updates
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Legal Services
Financial Services
IT Services
Management Consulting
Business Advisory
Accounting Services
Marketing Services
Technology
Healthcare
Manufacturing
Real Estate
Relevant Teams
Legal
Procurement
Finance
Executive Leadership
Operations
Commercial
Business Development
Risk & Compliance
Professional Services
Contract Management
Relevant Roles
General Counsel
Legal Director
Procurement Manager
Chief Financial Officer
Chief Executive Officer
Managing Director
Contract Manager
Business Development Manager
Operations Director
Chief Operating Officer
Project Manager
Legal Counsel
Commercial Director
Head of Professional Services
Risk Manager
Compliance Officer
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