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Permission To Disclose Information Letter Template for Denmark

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Permission To Disclose Information Letter

I need a Permission to Disclose Information Letter for our Danish medical clinic to share patient records with a research institution in Stockholm, covering medical history and treatment data, with the permission lasting until March 2025.

What is a Permission To Disclose Information Letter?

The Permission To Disclose Information Letter is a crucial document used when an individual or organization needs to authorize the sharing of personal or confidential information in Denmark. This document type has become increasingly important with the implementation of GDPR and the Danish Data Protection Act, which require explicit consent for data sharing. The letter serves multiple purposes: it provides clear evidence of consent, defines the scope of permitted disclosure, and protects both the disclosing and receiving parties. It's particularly relevant when sharing sensitive personal data, medical records, financial information, or other confidential data between organizations. The document must comply with Danish legal requirements while also meeting EU data protection standards, making it essential for both domestic and international data sharing involving Danish entities.

What sections should be included in a Permission To Disclose Information Letter?

1. Sender and Recipient Details: Full names and addresses of both the person/entity giving permission and the entity receiving permission to disclose

2. Subject Matter: Clear identification of the individual whose information will be disclosed

3. Purpose of Disclosure: Specific description of why the information needs to be disclosed

4. Information to be Disclosed: Detailed specification of exactly what information may be disclosed

5. Duration of Permission: Time period for which the permission is valid

6. Rights Statement: Statement of the right to withdraw permission and how to do so

7. Date and Signature: Space for dating and signing the permission letter

What sections are optional to include in a Permission To Disclose Information Letter?

1. Third Party Recipients: List of additional parties who may receive the disclosed information, used when information may be shared beyond the primary recipient

2. Special Categories of Data: Specific consent sections for sensitive data categories under GDPR, required when disclosing health, biometric, or other sensitive data

3. Processing Activities: Description of how the information will be processed, needed when disclosure involves data processing beyond simple sharing

4. Cross-border Transfers: Details of international transfers of information, required when data will be sent outside the EU/EEA

5. Confidentiality Obligations: Additional confidentiality requirements for recipients, used for particularly sensitive information

What schedules should be included in a Permission To Disclose Information Letter?

1. Schedule of Information: Detailed list of specific information/documents to be disclosed

2. List of Recipients: Complete list of all authorized recipients when there are multiple parties

3. Processing Activities Details: Detailed description of all data processing activities when complex processing is involved

4. Withdrawal Form: Template form for withdrawing consent, making it easier for the data subject to exercise their rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Healthcare

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Relevant Teams

Legal

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Medical Records

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Privacy Office

Relevant Roles

Data Protection Officer

Privacy Manager

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Legal Counsel

HR Manager

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Company Secretary

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Chief Privacy Officer

Records Manager

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Industries






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