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Vendor Intake Form Template for Denmark

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Key Requirements PROMPT example:

Vendor Intake Form

I need a comprehensive Vendor Intake Form for our Danish tech company that will be particularly focused on cybersecurity compliance and GDPR requirements, as we'll be onboarding new software vendors starting January 2025 who will have access to our systems.

Document background
The Vendor Intake Form is a critical document used in the initial stages of vendor engagement under Danish jurisdiction. It serves as a comprehensive information gathering tool that helps organizations assess potential suppliers' suitability, compliance status, and risk profile. The form is designed to capture all necessary details required by Danish business law, EU regulations (particularly GDPR), and industry-specific requirements. It includes sections for business identification, financial information, compliance declarations, and risk assessments. This document is particularly important for ensuring proper vendor due diligence, maintaining regulatory compliance, and establishing a standardized approach to vendor onboarding across an organization. The Vendor Intake Form should be completed before establishing any significant business relationship with a new supplier, making it an essential part of the procurement and risk management process.
Suggested Sections

1. Vendor Basic Information: Legal business name, registration numbers, tax ID, contact details, and business address

2. Business Classification: Type of business entity, industry sector, size of company, and years in operation

3. Financial Information: Banking details, payment terms, tax compliance status, and financial contact information

4. Compliance Declarations: Basic declarations regarding legal compliance, including anti-corruption, data protection, and environmental regulations

5. Service/Product Information: Overview of products/services offered, pricing structures, and delivery capabilities

6. Insurance and Liability: Details of mandatory insurance coverage and liability provisions

7. Data Processing Information: GDPR-related information about data handling practices and security measures

8. Certification and Accreditations: List of relevant business certifications and professional accreditations

Optional Sections

1. Environmental Impact Assessment: Required for vendors whose activities have significant environmental impact or for industries with specific environmental regulations

2. Health and Safety Compliance: Necessary for vendors providing on-site services or handling hazardous materials

3. Export Control Compliance: Required for vendors involved in international trade or handling controlled goods

4. Subcontractor Information: Details of any subcontractors to be used in service delivery, including their compliance status

5. Quality Management System: Required for vendors in manufacturing or critical service provision

6. IT Security Assessment: Necessary for vendors with access to company systems or handling sensitive data

7. Sustainability Practices: Optional section for companies with strong environmental or social responsibility requirements

Suggested Schedules

1. Schedule A - Required Documents Checklist: List of all mandatory documents to be submitted with the form

2. Schedule B - Financial Documentation: Templates for financial information and bank details

3. Schedule C - Insurance Certificates: Format for submitting proof of required insurance coverage

4. Schedule D - GDPR Compliance Declaration: Detailed questionnaire regarding data protection practices

5. Schedule E - Code of Conduct Acknowledgment: Company's vendor code of conduct and acknowledgment form

6. Appendix 1 - Reference Check Template: Standard format for providing business references

7. Appendix 2 - Service Level Agreements: Template for defining service levels and performance metrics

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































Clauses






























Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Construction

Professional Services

Retail

Logistics and Transportation

Energy and Utilities

Telecommunications

Food and Beverage

Pharmaceutical

Consulting

Environmental Services

Education

Relevant Teams

Procurement

Legal

Finance

Compliance

Risk Management

Operations

Supply Chain

Vendor Management

Quality Assurance

Internal Audit

Data Protection

Information Security

Relevant Roles

Procurement Manager

Vendor Relations Manager

Supply Chain Director

Chief Procurement Officer

Compliance Officer

Legal Counsel

Risk Manager

Finance Manager

Operations Director

Sourcing Specialist

Contract Administrator

Data Protection Officer

Quality Assurance Manager

Supply Chain Analyst

Category Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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