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Vendor Intake Form
I need a comprehensive Vendor Intake Form for our Danish tech company that will be particularly focused on cybersecurity compliance and GDPR requirements, as we'll be onboarding new software vendors starting January 2025 who will have access to our systems.
1. Vendor Basic Information: Legal business name, registration numbers, tax ID, contact details, and business address
2. Business Classification: Type of business entity, industry sector, size of company, and years in operation
3. Financial Information: Banking details, payment terms, tax compliance status, and financial contact information
4. Compliance Declarations: Basic declarations regarding legal compliance, including anti-corruption, data protection, and environmental regulations
5. Service/Product Information: Overview of products/services offered, pricing structures, and delivery capabilities
6. Insurance and Liability: Details of mandatory insurance coverage and liability provisions
7. Data Processing Information: GDPR-related information about data handling practices and security measures
8. Certification and Accreditations: List of relevant business certifications and professional accreditations
1. Environmental Impact Assessment: Required for vendors whose activities have significant environmental impact or for industries with specific environmental regulations
2. Health and Safety Compliance: Necessary for vendors providing on-site services or handling hazardous materials
3. Export Control Compliance: Required for vendors involved in international trade or handling controlled goods
4. Subcontractor Information: Details of any subcontractors to be used in service delivery, including their compliance status
5. Quality Management System: Required for vendors in manufacturing or critical service provision
6. IT Security Assessment: Necessary for vendors with access to company systems or handling sensitive data
7. Sustainability Practices: Optional section for companies with strong environmental or social responsibility requirements
1. Schedule A - Required Documents Checklist: List of all mandatory documents to be submitted with the form
2. Schedule B - Financial Documentation: Templates for financial information and bank details
3. Schedule C - Insurance Certificates: Format for submitting proof of required insurance coverage
4. Schedule D - GDPR Compliance Declaration: Detailed questionnaire regarding data protection practices
5. Schedule E - Code of Conduct Acknowledgment: Company's vendor code of conduct and acknowledgment form
6. Appendix 1 - Reference Check Template: Standard format for providing business references
7. Appendix 2 - Service Level Agreements: Template for defining service levels and performance metrics
Authors
Manufacturing
Technology
Financial Services
Healthcare
Construction
Professional Services
Retail
Logistics and Transportation
Energy and Utilities
Telecommunications
Food and Beverage
Pharmaceutical
Consulting
Environmental Services
Education
Procurement
Legal
Finance
Compliance
Risk Management
Operations
Supply Chain
Vendor Management
Quality Assurance
Internal Audit
Data Protection
Information Security
Procurement Manager
Vendor Relations Manager
Supply Chain Director
Chief Procurement Officer
Compliance Officer
Legal Counsel
Risk Manager
Finance Manager
Operations Director
Sourcing Specialist
Contract Administrator
Data Protection Officer
Quality Assurance Manager
Supply Chain Analyst
Category Manager
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Vendor Intake Form
A Danish law-compliant vendor information collection and validation form for establishing new supplier relationships, ensuring regulatory compliance and proper due diligence.
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